Facilities Coordinator

cxperts; Iloilo City; Sur place; PHP 279 000 - 446 000; Plein temps

Résumé du poste

cxperts is seeking a Facilities Coordinator to ensure the smooth operation, maintenance, and safety of the organization’s physical workspace. You will coordinate repairs, manage vendors, oversee office services, and support workplace initiatives to create a productive and compliant environment for employees.

The role requires 2+ years in facilities coordination or office management, willingness to work onsite and in graveyard shift, with strong organizational and communication skills and

Qualifications

• Education: Bachelor’s degree in Facilities Management, Business Administration, or related field (preferred).
• Experience: 2+ years in facilities coordination or office management.
• Willing to work onsite.
• Willing to work Graveyard Shift.
• Strong organizational and multitasking abilities; Excellent communication and vendor management skills; Proficiency in MS Office and familiarity with facilities management software.

Responsabilités

• Facilities Management: Monitor and maintain office facilities, equipment, and common areas to ensure cleanliness and functionality.
• Vendor & Service Coordination: Manage relationships with service providers (cleaning, security, utilities, etc.) and negotiate contracts; ensure compliance with service agreements.
• Health & Safety Compliance: Ensure adherence to local health, safety, and environmental regulations; conduct regular inspections and report hazards.
• Space Planning & Office Support: Assist with office layout planning, seating arrangements, and moves; support employees with facility-related requests and troubleshooting.
• Budget & Inventory Management: Track facility expenses and assist in budget preparation; maintain inventory of office supplies and equipment.

Connaissances

Organizational skills

Multitasking

Communication skills

Vendor management

MS Office

Facilities management software

Formation

Bachelor's degree in Facilities Management, Business Administration, or related field

Outils

Facilities management software

Description du poste

Position Summary

The Facilities Coordinator is responsible for ensuring the smooth operation, maintenance, and safety of the organization’s physical workspace. This role involves coordinating repairs, managing vendors, overseeing office services, and supporting workplace initiatives to create a productive and compliant environment for employees.

Key Responsibilities

• Facilities Management:
  • Monitor and maintain office facilities, equipment, and common areas to ensure cleanliness and functionality
  • Coordinate preventive maintenance and repairs with internal teams and external vendors
• Vendor & Service Coordination:
  • Manage relationships with service providers (cleaning, security, utilities, etc.)
  • Negotiate contracts and ensure compliance with service agreements
• Health & Safety Compliance:
  • Ensure adherence to local health, safety, and environmental regulations
  • Conduct regular inspections and report hazards or issues promptly
• Space Planning & Office Support:
  • Assist with office layout planning, seating arrangements, and moves
  • Support employees with facility-related requests and troubleshoot issues
• Budget & Inventory Management:
  • Track facility expenses and assist in budget preparation
  • Maintain inventory of office supplies and equipment

Qualifications

• Education: Bachelor’s degree in Facilities Management, Business Administration, or related field (preferred)
• Experience: 2+ years in facilities coordination or office management
• Willing to work onsite
• Willing to work on Graveyard Shift
• Skills:
  • Strong organizational and multitasking abilities
  • Excellent communication and vendor management skills
  • Proficiency in MS Office and familiarity with facilities management software

Key Competencies

• Problem-solving and attention to detail
• Ability to work independently and collaboratively
• Customer service mindset with a proactive approach