Facilities Assistant

MicroSourcing International; Manila; On-site; PHP 300,000 - 460,000; Full time

Benefits offered by this job

Healthcare on day one

Dependent coverage

Paid time off

Life insurance

Performance bonuses

Team events

Flexible schedule

Career growth

Job summary

MicroSourcing is seeking a Facilities and Administrative Specialist to join onsite, day shift operations across all MicroSourcing locations. You will collect vendor performance, conduct site rounds, enforce safety rules, manage expenses, and support asset management while coordinating supplies and handling emergencies.

The role requires a Bachelor’s degree and at least 6 months in an office or facilities environment, with strong communication and multitasking abilities.

Qualifications

• Bachelor’s degree required.
• 6 months of experience in an office, facilities, or administrative environment.
• Excellent oral, written, and presentation skills.
• Strong ability to multi-task and work under pressure.

Responsibilities

• Collect and review third-party vendor performance against defined SLAs and FaCS standards, submitting monthly reports to the Facilities and Administrative Officer
• Perform daily physical site rounds and audits to ensure strict adherence to safety, security, and facility operational standards
• Enforce house rules, company safety policies, and Asset Management procedures, including conducting physical asset counts
• Manage department expense tracking and optimize facility resources to minimize wastage and unnecessary overtime
• Monitor office supply inventories, coordinate item distribution to stakeholders, and assist in sourcing vendor quotes and tenders
• Respond to site emergencies, support safety training sessions, and analyze breakdown data to ensure action items are resolved promptly

Skills

Oral and written communication

Presentation skills

Multi-tasking

Work under pressure

Education

Bachelor's degree in Engineering, Business Administration, Management, or related field

Job description

Job Description:

Discover your 100% YOU with MicroSourcing!

Position:

Facilities and Administrative Specialist

Location:

All MicroSourcing locations

Work setup & shift:

Onsite | Day shift

Why join MicroSourcing?

You’ll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

As a Facilities and Administrative Specialist, you will:

• Collect and review third-party vendor performance against defined SLAs and FaCS standards, submitting monthly reports to the Facilities and Administrative Officer
• Perform daily physical site rounds and audits to ensure strict adherence to safety, security, and facility operational standards
• Enforce house rules, company safety policies, and Asset Management procedures, including conducting physical asset counts
• Manage department expense tracking and optimize facility resources to minimize wastage and unnecessary overtime
• Monitor office supply inventories, coordinate item distribution to stakeholders, and assist in sourcing vendor quotes and tenders
• Respond to site emergencies, support safety training sessions, and analyze breakdown data to ensure action items are resolved promptly

What You Need

Non-negotiables

• Bachelor’s Degree in Engineering, Business Administration, Management, or any related field
• At least 6 months of experience in an office, facilities, or administrative environment
• Excellent oral, written, and presentation skills
• Strong ability to multi-task and work under pressure

Preferred Skills/expertise

• Proactive, independent worker with strong problem-solving skills and attention to detail
• Prior exposure to vendor SLA tracking, facility audits, and site asset management
• Basic knowledge of health, emergency preparedness, and workplace safety protocols

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company’s strength lies in our people’s diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it’s our commitment. Our way of life. Here, we don’t just accept your unique authentic self - we celebrate it, valuing every individual’s contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply