Facilities Assistant

MicroSourcing; Manila; On-site; PHP 350,000 - 520,000; Full time

Benefits offered by this job

Healthcare coverage on day one

Performance bonuses

Paid time-off with cash conversion

Group life insurance

Above-market compensation

Job summary

MicroSourcing is hiring a Facilities and Administrative Specialist to oversee third-party vendor performance, conduct site rounds, and enforce safety and asset management policies across all locations.

The role requires a Bachelor's degree in a related field and at least 6 months of facilities/administrative experience, with strong communication, multitasking, and problem-solving abilities. Onsite day shifts with opportunities for growth and professional development are offered.

Qualifications

• Bachelor's degree in Engineering, Business Administration, Management, or related field.
• At least 6 months of experience in an office, facilities, or administrative environment.
• Excellent oral, written, and presentation skills.
• Strong ability to multi-task and work under pressure.

Responsibilities

• Collect and review third-party vendor performance against defined SLAs and FaCS standards, submitting monthly reports.
• Perform daily physical site rounds and audits to ensure safety, security, and facility standards.
• Enforce house rules, safety policies, and Asset Management procedures, including asset counts.
• Manage department expense tracking and optimize facility resources to minimize wastage and overtime.
• Monitor office supply inventories, coordinate distribution, and assist in sourcing vendor quotes and tenders.
• Respond to site emergencies, support safety training sessions, and analyze breakdown data for timely action.

Skills

Communication skills

Multitasking

Presentation skills

Problem-solving

Independent worker

Education

Bachelor's degree in Engineering, Business Administration, Management, or related field

Job description

Discover your 100% YOU with MicroSourcing!

Position:

Facilities and Administrative Specialist

Location:

All MicroSourcing locations

Work setup & shift:

Onsite | Day shift

Why join MicroSourcing?

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

As a Facilities and Administrative Specialist, you will:

• Collect and review third-party vendor performance against defined SLAs and FaCS standards, submitting monthly reports to the Facilities and Administrative Officer
• Perform daily physical site rounds and audits to ensure strict adherence to safety, security, and facility operational standards
• Enforce house rules, company safety policies, and Asset Management procedures, including conducting physical asset counts
• Manage department expense tracking and optimize facility resources to minimize wastage and unnecessary overtime
• Monitor office supply inventories, coordinate item distribution to stakeholders, and assist in sourcing vendor quotes and tenders
• Respond to site emergencies, support safety training sessions, and analyze breakdown data to ensure action items are resolved promptly

What You Need

Non-negotiables

• Bachelor's Degree in Engineering, Business Administration, Management, or any related field
• At least 6 months of experience in an office, facilities, or administrative environment
• Excellent oral, written, and presentation skills
• Strong ability to multi-task and work under pressure

Preferred Skills/expertise

• Proactive, independent worker with strong problem-solving skills and attention to detail
• Prior exposure to vendor SLA tracking, facility audits, and site asset management
• Basic knowledge of health, emergency preparedness, and workplace safety protocols

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive. At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply