Facilities Assistant

MicroSourcing; Cebu City; On-site; PHP 200,880 - 290,160; Full time

Job summary

MicroSourcing in Cebu City, Philippines, is seeking a Facilities Assistant to ensure a safe and well‑organized workplace. You will manage expenses, oversee inventory, coordinate with vendors, and support site maintenance and security operations.

The role involves daily on‑site work with the IT department to arrange moves and seating. Open to fresh graduates or interns; a related degree is preferred and strong communication is required.

Qualifications

• Open to fresh graduates or interns (6 months).
• Bachelor’s degree or related course required.
• Strong organizational and communication skills.
• Experience with inventory and expense tracking is a plus.

Responsibilities

• Implement House Rules, Regulations, and FaCS Policies for a safe work environment.
• Manage the department expense tracker and update costs accurately.
• Oversee inventory of office supplies, furniture, and facility items; conduct asset counts and reports.
• Coordinate with vendors and contractors for maintenance schedules and repairs.
• Perform daily site rounds to ensure adherence to FaCS standards.
• Assist in emergency preparedness training and security controls.
• Execute procurement tasks including purchase requisitions and vendor quotes.
• Support workplace strategy with facility moves, seat plans, and IT coordination.

Skills

Strong organizational skills

Inventory management

Expense tracking

Vendor coordination

Excellent communication

Education

Bachelor's degree or related course

Job description

Discover your 100% YOU with MicroSourcing!

Position: Facilities Assistant

Location: Cebu IT Tower 2

Work setup & shift: Onsite | Day Shift

Why join MicroSourcing?

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one plus one or more dependents, paid time‑off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company‑sponsored events and activities.
• Work‑Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

As a Facilities Assistant you will:

• Implement House Rules, Regulations, and FaCS Policies to ensure a standard and safe working environment.
• Manage the department expense tracker, ensuring all incurred costs are encoded and updated accurately.
• Oversee inventory by monitoring office supplies, furniture, and facility items; conducting physical asset counts; and preparing regular management reports.
• Coordinate with vendors and contractors for maintenance schedules (Pest control, AC/Carpet cleaning), repairs, and site renovations.
• Perform daily physical site rounds to monitor adherence to FaCS standards and provide investigative data for technical breakdowns.
• Assist in emergency preparedness training and the enforcement of physical security controls.
• Execute procurement tasks by completing purchase requisitions, sourcing vendor quotes, and ensuring the timely payment of service providers.
• Support workplace strategy by assisting with facility moves, set‑ups, and managing seat plans in coordination with the IT department.

What You Need

Non‑negotiables

• Open to Fresh graduates | 6 months internship
• Bachelor's graduate or any related course
• Strong organizational skills with experience in inventory management and expense tracking.
• Ability to conduct physical site inspections and technical troubleshooting.
• Proficiency in coordinating with diverse vendors and contractors.
• Excellent communication skills to resolve staff and client concerns effectively.

Preferred Skills / Expertise

• Knowledge of health and safety standards (OSH, electrical safety, etc.).
• Experience with asset management and procurement processes.
• Ability to respond appropriately to emergencies or urgent facility issues as they arise.