Corporate Services Assistant

MicroSourcing; Cebu City; On-site; PHP 200,880 - 223,200; Full time

Job summary

MicroSourcing is seeking a Facilities Support Clerk to join our Cebu City team. This on-site role handles office operations, asset management, vendor coordination, inventory, and daily site rounds to ensure safety and efficiency.

You will maintain stock, process requisitions, manage vendor relationships, and support security and IT coordination, with a focus on timely reports and issue resolution.

Responsibilities

• Implement House Rules and Regulations and other FaCS Policies of the Company.
• Encode and update all incurred expenses of the Department through the department expense tracker.
• Assist in monitoring office supplies stock and accurately distribute required items to stakeholders.
• Ensure optimal utilization of resources to avoid unnecessary overtime and wastage.
• Assist in sourcing and coordinating with vendors for quotes and tenders.
• Perform daily physical site rounds to ensure FaCS processes and standards are adhered to.
• Assist in training sessions for emergency preparedness, confined spaces, electrical safety, machine guarding, etc.
• Provide investigative data for analysis of breakdowns and ensure required action items are resolved.
• Ensure adherence to the Asset Management Policy.
• Assist in conducting physical asset counts at the site.
• Respond appropriately to emergencies or urgent issues as they arise.
• Ensure strict implementation of physical security controls.
• Send necessary reports as required to support core business needs.
• Assist in monitoring inventory items and prepare inventory management reports.
• Complete purchase requisitions and requests for payment promptly and accurately.
• Maintain inventory by checking stock levels, anticipating needed supplies, placing and expediting orders, verifying receipt.
• Coordinate activities with building personnel and vendors.
• Manage vendors to ensure they meet business requirements.
• Assist local and remote facility moves and set-up (as needed), with prior coordination with RM’s.
• Know seat plan and arrange proper coordination with IT.
• Arrange and schedule facility maintenance (pest control, AC cleaning, carpet cleaning) and repairs (quarterly).
• Direct coordination with existing contractors for site construction/renovation.
• Maintain furniture inventory and update regularly.
• Attend to client and staff concerns/issues regarding facilities.
• Coordinate with utility/maintenance personnel regarding office premises issues or incidents.
• Other duties and responsibilities assigned by the immediate or reporting manager.

Job description

Responsibilities

• Implement House Rules and Regulations and other FaCS Policies of the Company.
• Encode and update all incurred expenses of the Department through the department expense tracker.
• Assist in monitoring office supplies stock and accurately distribute required items to stakeholders.
• Ensure optimal utilization of resources to avoid unnecessary overtime and wastage.
• Assist in sourcing and coordinating with vendors for quotes and tenders.
• Perform daily physical site rounds to ensure FaCS processes and standards are adhered to.
• Assist in training sessions for emergency preparedness, confined spaces, electrical safety, machine guarding, etc.
• Provide investigative data for analysis of breakdowns and ensure required action items are resolved.
• Ensure adherence to the Asset Management Policy.
• Assist in conducting physical asset counts at the site.
• Respond appropriately to emergencies or urgent issues as they arise.
• Ensure strict implementation of physical security controls.
• Send necessary reports as required to support core business needs.
• Assist in monitoring inventory items and prepare inventory management reports.
• Complete purchase requisitions and requests for payment promptly and accurately.
• Maintain inventory by checking stock levels, anticipating needed supplies, placing and expediting orders, verifying receipt.
• Coordinate activities with building personnel and vendors.
• Manage vendors to ensure they meet business requirements.
• Assist local and remote facility moves and set-up (as needed), with prior coordination with RM’s.
• Know seat plan and arrange proper coordination with IT.
• Arrange and schedule facility maintenance (pest control, AC cleaning, carpet cleaning) and repairs (quarterly).
• Direct coordination with existing contractors for site construction/renovation.
• Maintain furniture inventory and update regularly.
• Attend to client and staff concerns/issues regarding facilities.
• Coordinate with utility/maintenance personnel regarding office premises issues or incidents.
• Other duties and responsibilities assigned by the immediate or reporting manager.

Job Details

Location: Cebu City, Cebu, Philippines

Type: Full-Time On-Site

Salary: 18,000-20,000 PHP per month