Facilities and Administration Team Leader

Datamatics CMS PH; Cebu City; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

Datamatics CMS PH in Cebu, Philippines, seeks a Facilities and Administration Team Leader to oversee the facilities and administrative functions at the Cebu site. Lead a team to ensure a safe, organized, and efficient workplace, coordinate vendors, and manage budgets.

The role covers facilities management, administrative services, and project leadership, with relocation to Cebu and occasional travel for renovations, relocations, and emergency responses.

Qualifications

• Bachelor's degree in facilities management, business admin, or related field.
• Minimum 5 years in facilities management with 2+ years in leadership or supervisory role (IJP waiver).
• Strong understanding of facilities operations, safety regulations, and vendor management.
• Excellent organizational and project management skills.

Responsibilities

• Oversee daily facilities operations to ensure safety and functionality.
• Manage vendor relationships and service levels for facilities needs.
• Lead administrative services including procurement, mail, reception, and policies.
• Plan and manage budget for facilities and admin functions.
• Ensure compliance with local regulations and workplace safety standards.
• Provide mentoring and performance feedback to the team.
• Coordinate training and development for team members.
• Manage office space planning and relocations as needed.
• Lead facilities-related projects from planning to delivery.
• Develop emergency response plans and coordinate with authorities.

Skills

Leadership

Project management

Multitasking

Communication

Team management

Adaptability

Education

Bachelor's degree in Facilities Management or Business Administration

Tools

Microsoft Office

Facilities management software

Job description

Facilities and Administration Team Leader

About the job Facilities and Administration Team Leader

Job Title: Facilities and Administration Team Leader

Location: Cebu, Philippines

Job Summary:

The Facilities and Administration Team Leader is responsible for overseeing the efficient operation and management of the facilities and administrative functions within the Cebu Site. This role involves ensuring a safe, well-maintained, and functional work environment for all employees, managing administrative services, and leading a team to achieve operational excellence. The ideal candidate should be willing to relocate to Cebu, Philippines.

Key Responsibilities:

Facilities Management:

• Oversee the daily operations of the facilities, ensuring they are well-maintained, safe, and functional.
• Coordinate maintenance and repairs of the building, equipment, and systems.
• Manage relationships with vendors and service providers to ensure quality services and timely responses to facility needs.
• Implement and monitor safety and security protocols to protect employees and property.
• Plan and manage space allocation and layout for efficient use of office space.

Administrative Services:

• Supervise the administrative team to ensure efficient and effective support services.
• Oversee office management functions, including supplies procurement, mail distribution, and reception services.
• Develop and implement administrative policies and procedures to enhance operational efficiency.
• Manage budgets and expenses related to facilities and administrative functions.
• Ensure compliance with local regulations and standards related to facilities and workplace safety.
• Lead, mentor, and develop a team of facilities and administrative staff, providing guidance and support to achieve team objectives.
• Conduct regular performance evaluations and provide feedback to team members.
• Foster a positive and collaborative work environment, promoting teamwork and continuous improvement.
• Coordinate training and development programs for team members to enhance their skills and knowledge.

Project Management:

• Plan and execute facilities-related projects, such as office renovations, relocations, and upgrades.
• Ensure projects are completed on time, within budget, and to the required quality standards.
• Communicate project progress and updates to stakeholders and senior management.

Crisis Management:

• Develop and implement emergency response plans for the organization.
• Coordinate with relevant authorities and agencies in case of emergencies.
• Ensure the organization is prepared to handle crises effectively and efficiently.

Qualifications:

• Bachelors degree in Facilities Management, Business Administration, or a related field.
• Minimum of 5 years of experience in facilities management and administration, with at least 2 years in a supervisory or leadership role. (This is waived for IJP)
• Strong understanding of facilities operations, maintenance, and safety regulations.
• Excellent organizational and project management skills.
• Strong leadership and team management abilities.
• Proficient in Microsoft Office Suite and facilities management software.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Willingness to relocate to Cebu, Philippines.

Preferred Qualifications: (This is waived for IJP)

• Experience in managing facilities for a large organization.
• Knowledge of local regulations and standards related to facilities and workplace safety.

Working Conditions:

• This position is based in Cebu, Philippines, and requires relocation.
• The role may require occasional travel for meetings, inspections, and project management.
• The role may involve working outside regular business hours to address emergencies or complete projects.