Facilities and Admin Associate

MicroSourcing; Pasay; On-site; PHP 60,000 - 90,000; Full time

Benefits offered by this job

Above-market compensation

Healthcare coverage on day one

Dependents coverage

Paid time off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing invites applications for a Facilities and Administrative Associate based at MOA, Pasay City. The role supports the Facilities Team by handling tickets, asset tracking, procurement, and reporting to management.

The ideal candidate has a Bachelor's degree and 6 months to 1 year of related experience, a strong eye for detail, and willingness to learn. Onsite work with shifting schedule and opportunities for growth are offered.

Qualifications

• Bachelor's degree in any related field.
• 6 months to 1 year of experience in facilities, office administration, or a similar role.
• Willingness to learn and adapt to facilities management tasks.
• Strong attention to detail for recording and filing documents.
• Proficiency in basic financial tasks such as processing payments and reimbursements.

Responsibilities

• Manage the processing and monitoring of tickets submitted to Facilities to ensure timely resolution.
• Maintain accurate data by updating trackers and asset management.
• Oversee tracking, inventory, and procurement of monthly facilities supplies.
• Record, file, and safekeep all critical Facilities Team documentation.
• Administer financial requests including payments, liquidations, cash advances, and reimbursements.
• Generate detailed monthly facilities reports for management insights.
• Coordinate administrative access by processing gate passes and work permits.
• Supervise site vendors (housekeeping, security) to maintain site standards.
• Monitor cleanliness and orderliness of the site for safety.
• Perform tasks such as site layouts and other duties as assigned by the Facilities Site Lead.

Job description

Discover your 100% YOU with MicroSourcing!

Position: Facilities and Administrative Associate
Location:MOA, Pasay City
Work setup & shift: Onsite/Shifting

You'll have:

Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.

A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.

Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.

Career Growth: Take advantage of opportunities for continuous learning and career advancement.

Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

As a Facilities and Administrative Associate, you will:

• Manage the processing and monitoring of all tickets submitted to the Facilities department to ensure timely resolution.
• Maintain accurate data by updating trackers and performing comprehensive asset management.
• Oversee the tracking, inventory, and procurement of monthly facilities supplies.
• Execute the recording, filing, and safekeeping of all critical Facilities Team documentation.
• Administer financial requests, including payment processing, liquidations, cash advances, and reimbursements.
• Generate detailed monthly facilities reports to provide operational insights to management.
• Coordinate administrative access by processing gate passes and work permit requests.
• Supervise site vendors, including housekeeping and security personnel, to maintain site standards.
• Monitor the cleanliness and orderliness of the site to ensure a safe and professional environment.
• Perform specialized tasks such as site layouts and other duties as assigned by the Facilities Site Lead.

Non-negotiables

• Bachelor's degree in any related course.
• 6 months to 1 year of experience in facilities, office administration, or a similar role.
• Willingness to learn and adapt to various facilities management tasks.
• Strong attention to detail for the recording, filing, and safekeeping of documents.
• Proficiency in basic financial tasks such as processing payments, liquidations, and reimbursements.

Preferred skills/expertise

• Previous experience supervising housekeeping or security guard personnel.
• Ability to use design software or tools for making site layouts.
• Advanced proficiency in MS Office (Excel, Word) for tracking and monthly reporting.
• Experience in asset management and inventory control.
• Familiarity with processing work permits and gate pass requests.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive. At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth.

For more information, visit https://www.microsourcing.com/

*Terms & conditions apply