Facilities Assistant

Manatal; Cebu City; On-site; PHP 223,000 - 312,000; Full time

Job summary

MicroSourcing is seeking a Facilities Assistant to support daily operations at Cebu IT Tower 2. Onsite, day shift, with responsibilities spanning rule enforcement, expense tracking, inventory oversight, and vendor coordination.

Open to fresh graduates or those with a 6-month internship. A Bachelor's degree or related course is preferred. Strong organizational and communication skills are essential to ensure safety, efficiency, and smooth facility management.

Qualifications

• Open to fresh graduates or applicants with a 6 months internship
• Bachelor's graduate or related course preferred
• Strong organizational skills with experience in inventory management and expense tracking
• Ability to conduct physical site inspections and technical troubleshooting
• Proficiency in coordinating with diverse vendors and contractors
• Excellent communication skills to resolve staff and client concerns effectively

Responsibilities

• Implement House Rules, Regulations, and FaCS Policies to ensure a standard and safe working environment.
• Manage the department expense tracker, ensuring all incurred costs are encoded and updated accurately.
• Oversee inventory by monitoring office supplies, furniture, and facility items; conduct physical asset counts; and prepare regular management reports.
• Coordinate with vendors and contractors for maintenance schedules (pest control, AC/carpet cleaning), repairs, and site renovations.
• Perform daily physical site rounds to monitor adherence to FaCS standards and provide investigative data for technical breakdowns.
• Assist in emergency preparedness training and the enforcement of physical security controls.
• Execute procurement tasks by completing purchase requisitions, sourcing vendor quotes, and ensuring timely payment of service providers.
• Support workplace strategy by assisting with facility moves, set-ups, and managing seat plans in coordination with the IT department.

Skills

Fresh graduates

Inventory management

Expense tracking

Site inspections

Technical troubleshooting

Vendor coordination

Communication skills

OSH knowledge

Asset management

Procurement processes

Emergency response

Education

Bachelor's degree or related course

Job description

Discover your 100% YOU with MicroSourcing!

Position: Facilities Assistant
Location: Cebu IT Tower 2
Work setup & shift: Onsite | Day Shift

Why join MicroSourcing?

You'll have:

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role:

As a Facilities Assistant you will:

• Implement House Rules, Regulations, and FaCS Policies to ensure a standard and safe working environment.
• Manage the department expense tracker, ensuring all incurred costs are encoded and updated accurately.
• Oversee inventory by monitoring office supplies, furniture, and facility items; conducting physical asset counts; and preparing regular management reports.
• Coordinate with vendors and contractors for maintenance schedules (Pest control, AC/Carpet cleaning), repairs, and site renovations.
• Perform daily physical site rounds to monitor adherence to FaCS standards and provide investigative data for technical breakdowns.
• Assist in emergency preparedness training and the enforcement of physical security controls.
• Execute procurement tasks by completing purchase requisitions, sourcing vendor quotes, and ensuring the timely payment of service providers.
• Support workplace strategy by assisting with facility moves, set-ups, and managing seat plans in coordination with the IT department.

What You Need:

Non-negotiables

• Open to Fresh graduates | 6 months internship
• Bachelor's graduate or any related course
• Strong organizational skills with experience in inventory management and expense tracking.
• Ability to conduct physical site inspections and technical troubleshooting.
• Proficiency in coordinating with diverse vendors and contractors.
• Excellent communication skills to resolve staff and client concerns effectively.

Preferred skills/expertise

• Knowledge of health and safety standards (OSH, electrical safety, etc.).
• Experience with asset management and procurement processes.
• Ability to respond appropriately to emergencies or urgent facility issues as they arise.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. At MicroSourcing, equality is not merely a slogan - it's our commitment.

For more information, visit https://www.microsourcing.com/