Facilities and Administration Associate

Manatal; Western Visayas; On-site; PHP 240,000 - 300,000; Full time

Benefits offered by this job

Healthcare on day one

Dependent coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing is seeking a Facilities and Administrative Associate to support the Facilities department onsite in Pasay City. You will manage tickets, trackers, and inventory while ensuring proper documentation and reporting. The role involves coordinating gate passes, supervising vendors, and maintaining office layouts.

Fresh graduates with some internship or part-time facilities experience are welcome. Strong organizational skills and MS Office proficiency are essential for success in this

Qualifications

• Bachelor's degree or related field required.
• Fresh graduates with 6–12 months experience encouraged to apply.
• Experience in facilities coordination or office administration preferred.
• Strong organizational and record-keeping abilities.
• Proficient in Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Process and monitor filed tickets submitted to Facilities.
• Maintain and update internal trackers to keep admin data current.
• Manage the tracking and inventory of supplies to maintain stock levels.
• Organize recording, filing, and safekeeping of Facilities Team documentation.
• Execute processing and recording of payment requests, liquidations, cash advances, and reimbursements.
• Generate Facilities monthly reports and other required documentation.
• Coordinate issuance of gate passes and work permits for staff and contractors.
• Supervise housekeeping staff and security guards to ensure service standards.
• Monitor cleanliness and orderliness of the site; assist in office layouts.
• Perform asset management duties and other tasks assigned by the Facilities Site Lead.

Skills

Strong organizational skills

MS Office (Excel, Word, Outlook)

Vendor coordination

Document management

Education

Bachelor's degree (or related)

Job description

Discover your 100% YOU with MicroSourcing!

Position: Facilities and Administration Associate
Location:2 E-comm building, MOA, Pasay City
Work setup & shift:Onsite work setup | Shifting work schedule

Why join MicroSourcing?

You'll have:

Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.

A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.

Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.

Career Growth: Take advantage of opportunities for continuous learning and career advancement.

Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role:

As a Facilities and Administrative Associate, you will:

• Process and monitor filed tickets submitted to the Facilities department.
• Maintain and update internal trackers to ensure all administrative data is current.
• Manage the tracking and inventory of supplies to maintain optimal stock levels.
• Organize the recording, filing, and safekeeping of all Facilities Team documentation.
• Execute the processing and recording of payment requests, liquidations, cash advances, and reimbursements.
• Generate Facilities monthly reports and other documentation as required.
• Coordinate the issuance of gate passes and work permits for staff and contractors.
• Supervise housekeeping staff and security guards to ensure service standards are met.
• Monitor the cleanliness and orderliness of the site and assist in creating office layouts.
• Perform asset management duties and other tasks assigned by the Facilities Site Lead.

What You Need:

Non-negotiables

• Open to fresh graduates l 6 months or 1 year experience
• Bachelors degree or graduate to a related course
• Previous experience in facilities coordination or office administration.
• Strong organizational skills with the ability to manage inventory and documentation.
• Basic proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to coordinate effectively with third-party vendors like security and housekeeping.

Preferred skills/expertise

• Experience in asset management or procurement.
• Knowledge of basic office layout design or space planning.
• Strong attention to detail in financial reporting and reimbursement processing.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan—it's our commitment. Our way of life. Here, we don't just accept your unique authentic self—we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

*Terms & conditions apply