Facilities and Admin Assistant

Ador's Bakeshop; Marikina; On-site; PHP 201,000 - 290,000; Full time

Benefits offered by this job

HMO coverage

Allowances

Career growth

Job summary

Ador's Bakeshop is seeking a Facilities and Admin Assistant to support smooth, safe, and efficient operations across its bakery and restaurant branches. You will coordinate branch facilities, monitor equipment and utilities, manage maintenance requests, and liaise with contractors and suppliers.

The role requires a bachelor’s degree in a related field and 1–2 years of facilities/admin coordination experience, with strong organizational and communication skills.

Qualifications

• Bachelor's degree or college diploma in a related field.
• 1–2 years experience in facilities, admin, or maintenance coordination.
• Experience supporting multiple branches or multi-site operations is an advantage.
• Proficient in MS Office / Google Workspace and record-keeping.

Responsibilities

• Coordinate branch facilities and maintenance across locations.
• Prepare and monitor preventive maintenance schedules for equipment and facilities.
• Receive, document, prioritize, and follow up on repair requests from branches.
• Coordinate with contractors, technicians, service providers, and suppliers.
• Monitor condition and functionality of branch assets and utilities.
• Coordinate urgent maintenance to minimize disruptions.
• Conduct regular branch inspections and report concerns.
• Follow up on outstanding repair issues until completion and turnover.
• Monitor electricity, water, internet and other utility needs; coordinate with providers.
• Assist in monitoring utility consumption and identify anomalies.

Education

Bachelor's degree / college diploma in Business Administration, Facilities Management, Engineering, Operations Management

Tools

Microsoft Office

Google Workspace

Excel

Google Sheets

Job description

About the role

We are looking for a Facilities and Admin Assistant to support the smooth, safe, and efficient operations of our multiple bakery and restaurant branches. The role will be responsible for coordinating branch facilities and maintenance requirements, monitoring equipment and utilities, managing maintenance requests, coordinating with contractors and suppliers, and providing administrative and purchasing support. This position requires regular coordination with different branches and occasional travel to branch locations.

Key responsibilities

• Coordinate branch facilities and maintenance requirements across multiple locations.
• Prepare and monitor preventive maintenance schedules for equipment, facilities, and other operational assets.
• Receive, document, prioritize, and follow up on repair and maintenance requests from multiple branches.
• Coordinate with contractors, technicians, service providers, and suppliers for repairs, preventive maintenance, and other facility-related requirements.
• Monitor the condition and functionality of equipment, fixtures, facilities, and other branch assets.
• Coordinate urgent and emergency maintenance requirements to minimize operational disruptions.
• Conduct regular branch inspections and report facility appearance, equipment, safety, and maintenance concerns.
• Follow up on outstanding repair and maintenance issues until completion and proper turnover.
• Monitor branch electricity, water, internet, and other utility requirements and coordinate concerns with appropriate providers.
• Assist in monitoring utility consumption and identify unusual increases or potential operational issues.

About you

• Bachelor's degree or college diploma in Business Administration, Facilities Management, Engineering, Operations Management, or a related field.
• At least 1–2 years of experience in facilities, administration, maintenance coordination, purchasing, or a similar role.
• Experience supporting multiple branches, retail stores, restaurants, bakeries, or other multi-site operations is an advantage.
• Good knowledge of basic building, facility, equipment, and maintenance requirements.
• Strong coordination, organization, and follow-up skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office / Google Workspace, particularly Excel or Google Sheets.
• Able to maintain accurate records and handle multiple requests simultaneously.
• Willing to travel between branches as required.
• A valid driver's license is an advantage.

Benefits

• HMO coverage upon regularization
• Allowances
• Career growth: Opportunity to work in a growing multi-branch bakery and restaurant business