Administrative Specialist/Assistant

Kaayoo The Filipino Kitchen Restaurant; Cebu City; On-site; PHP 223,200 - 334,800; Full time

Job summary

A local restaurant in Cebu City is seeking an individual for administrative support. The role involves managing daily tasks, maintaining records, and coordinating with suppliers and clients. Candidates should hold a 4-year college degree, possess strong organizational abilities, and be proficient in Microsoft Office. Experience in administrative roles is an advantage. This position offers an opportunity to contribute to smooth operations within the restaurant.

Qualifications

• Graduate of a 4-year college course.
• Strong organizational and communication skills are necessary.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Manage and organize daily administrative tasks.
• Maintain accurate records and databases.
• Coordinate with departments and stakeholders.
• Handle office supply inventory and procurement.
• Assist in scheduling meetings.
• Prepare delivery receipts and invoices.
• Monitor pantry and stock inventory.

Skills

Organizational skills

Communication skills

Multitasking

Microsoft Office proficiency

Education

4-year college degree

Job description

Responsibilities

• Manage and organize daily administrative tasks, including filing, documentation, and correspondence.
• Maintain accurate records, reports, and databases for internal tracking and compliance.
• Coordinate with internal departments and external stakeholders to ensure smooth day-to-day operations.
• Handle office supply inventory, procurement, and vendor communication.
• Assist in scheduling meetings and maintaining regular communication with suppliers and clients.
• Prepare and process delivery receipts and invoices for both suppliers and customer orders in a timely and accurate manner.
• Coordinate closely with the Pastry Chef regarding daily and advance pastry orders.
• Monitor pantry and stock inventory to ensure adequate supply levels across branches.
• Prepare purchase orders and process stock/item requests from restaurant and café locations.
• Regularly update and review supplier pricing and product availability.
• Communicate with existing clients and customers to follow up on orders, address inquiries, and promote new pastry offerings.

Qualifications

• Must be a graduate of a 4-year college course.
• Strong organizational and communication skills.
• Ability to multitask and work in a fast-paced environment.
• Proficiency in Microsoft Office (Word, Excel, etc.) is an advantage.
• Prior experience in administrative or sales support roles is a plus.