Facilities & Administrative Services Manager

Private Advertiser; Mariveles; Presencial; PHP 700.000 - 1.200.000; Jornada completa

Descripción de la vacante

Private Advertiser is seeking a seasoned Facilities & Operations Leader to drive Tier 2 strategic initiatives, manage facilities and services, and optimize budgets. The role covers risk management, safety culture, SLAs, fleet and travel services, and compliance with multiple ISO standards.

7–8 years’ experience and at least 2 years in leadership are required; project management is preferred. You will lead continuous improvement and ensure service excellence across internal and external

Formación

• Bachelor's degree in Industrial Engineering or business-related field required.
• 7-8 years total professional experience.
• At least 2 years managerial or leadership experience.
• Project management experience preferred.

Responsabilidades

• Develop and implement Tier 2 objectives and strategic initiatives aligned with Tier 1 Balanced Scorecard.
• Establish and enforce facilities and services management policies, guidelines, procedures, and documentation aligned with corporate standards.
• Lead strategic and operational risk management; integrate risk considerations into business decisions; maintain Business Continuity Plan and DRP.
• Formulate and manage departmental budgets; recommend staffing levels; ensure compliant spending; optimize resources.
• Design and roll out service excellence and continuous improvement initiatives to elevate customer experience.
• Build and execute safety strategies; ensure adherence to safety standards; champion a sustainable safety culture.
• Deliver corporate travel, mobile, and support services per SLAs.
• Ensure accurate, timely processing and settlement of accounts payable.
• Oversee contract drafting, implementation, and renewals; cultivate relationships with providers.
• Ensure fleet operations comply with Road Transport Safety Management System requirements.
• Plan and monitor fleet maintenance programs to control costs and maximize reliability.
• Develop facilities and grounds maintenance programs and ensure quality.
• Enforce dormitory policies and house rules.
• Review and approve technical work orders; coordinate with facility engineers.
• Track renewal of facility-related permits, licenses, and certifications.
• Monitor staff performance against goals.
• Identify training needs and coordinate delivery of learning opportunities.
• Adhere to ISO standards (9001, 14001, 45001, 27001, 55001, 50001, 22301).
• Report EHS incidents and security risks to committees.
• Protect information assets per ISMS requirements.

Conocimientos

Leadership

Budgeting

Risk management

Contract management

Educación

Bachelor's Degree in Industrial Engineering or any business-related course

Descripción del empleo

About the role

This role involves developing and implementing strategic objectives and initiatives aligned with corporate standards, managing facilities and services operations, overseeing fleet management, and leading continuous improvement initiatives. The position requires managing departmental budgets, ensuring compliance with safety and quality standards, and fostering a culture of service excellence and innovation.

Key responsibilities

• Develop and implement Tier 2 Objectives and Strategic Initiatives aligned with Tier 1 Balanced Scorecard




• Establish and enforce Facilities and Services Management policies, guidelines, procedures, and documentation aligned with corporate standards




• Lead strategic and operational risk management; integrate risk considerations into business decisions; conduct ongoing risk analysis; maintain and update Business Continuity Plan (BCP), Disaster Recovery Plan (DRP), and mitigation plans




• Formulate and manage departmental budgets; recommend staffing levels; ensure timely, compliant spending; optimize and strategically allocate resources




• Design and roll out service excellence and continuous improvement initiatives to elevate internal and external customer experience




• Build and execute safety strategies; ensure full adherence to safety standards; champion a sustainable safety culture




• Deliver corporate travel, mobile, and support services in compliance with Service Level Agreements




• Ensure accurate, timely processing and settlement of accounts payable




• Oversee contract drafting, implementation, and renewals; cultivate strong relationships with service providers




• Ensure fleet operations and transport services comply with Road Transport Safety Management System requirements




• Plan and monitor fleet maintenance programs to control costs, maximize reliability, and minimize operational disruption




• Develop and execute facilities and grounds maintenance programs; ensure work meets quality standards




• Enforce dormitory policies, guidelines, and house rules covering operations, usage, and upkeep




• Review, validate, and approve technical work orders and project completion; coordinate with facility engineers




• Track, validate, and ensure timely renewal of all facility-related statutory permits, licenses, and certifications




• Monitor and evaluate staff performance against defined goals




• Identify training and development needs; coordinate delivery of relevant learning opportunities




• Adhere to policies aligned with ISO 9001, ISO 14001, ISO 45001, ISO 27001, ISO 55001, ISO 50001, and ISO 22301 standards




• Promptly report EHS incidents, hazards, and security risks to designated committees




• Protect information assets; uphold confidentiality, integrity, and availability of documents and data per ISMS requirements

About you

• Bachelor's Degree in Industrial Engineering or any business-related course




• Minimum 7-8 years total professional experience




• Minimum 2 years managerial or leadership experience in a supervisory or management role




• Project management experience (preferred)