Facilities & Admin Operations Specialist

TRANSCOSMOS ASIA PHILIPPINES, INC.; Metro Manila; On-site; PHP 391,000 - 614,000; Full time

Job summary

TRANSCOSMOS ASIA PHILIPPINES, INC. in Metro Manila seeks an Administrative Senior Associate to support the Facilities & Administrative Department. The role focuses on maintaining clean, safe premises, coordinating vendors, and managing permit renewals to ensure regulatory compliance.

The ideal candidate has a four-year degree, at least two years in admin, and strong MS Office skills with CAD familiarity. Teamwork, multitasking, and meticulous attention to detail are essential for success.

Qualifications

• Graduate of a four-year course in Management or Engineering (Electrical/Mechanical).
• Minimum 2 years admin experience.
• Proficient in Microsoft Word, Excel and PowerPoint; CAD operation is a must.

Responsibilities

• Prepare RFPs for vendors/suppliers and manage invoices from contractors and lessors.
• Process RFPs, documentations, and approvals with Team Leader, Senior Manager, and Finance.
• Renew business permits (LGU/PEZA) and ensure timely compliance and posting of permits.
• Coordinate with suppliers/service providers and ensure timely delivery of supplies and services.
• Conduct daily office premises checks and ensure cleanliness, repairs, and proper lighting.
• Prepare gate passes and work permits as needed, and perform other duties as assigned.

Skills

Microsoft Office

CAD

Multitasking

Teamwork

Attention to detail

Government permits

Education

Four-year degree in Management or Engineering (Electrical/Mechanical)

Tools

AutoCAD

Job description

TRANSCOSMOS ASIA PHILIPPINES, INC. in Metro Manila seeks an Administrative Senior Associate to support the Facilities & Administrative Department. The role focuses on maintaining clean, safe premises, coordinating vendors, and managing permit renewals to ensure regulatory compliance.

The ideal candidate has a four-year degree, at least two years in admin, and strong MS Office skills with CAD familiarity. Teamwork, multitasking, and meticulous attention to detail are essential for success.