Facilities & Admin Lead (Licensed Engineer)

ProbeGroup Philippines Inc.; Philippines; On-site; PHP 360,000 - 520,000; Full time

Job summary

Probe Group Philippines Inc. seeks a Facilities Supervisor to work with Operations and Department Leads to deliver broad support and admin functions. The role focuses on implementing improvements to facilities support across the organization.

You will monitor service targets (housekeeping, supplies, concessionaire) and security SLA performance, coordinate with Building Management Office, and assist in sourcing vendors and maintaining asset documentation. Eastwood, Quezon City site.

Qualifications

• Must be a Licensed Engineer - Electrical or Mechanical.
• 1-2 years of related work experience.
• Preferably with BPO experience.
• Property and Building Engineers are welcome to apply.
• Excellent oral, written and presentation skills.
• Ability to work under pressure and multi-task.
• Independent, mature, pro-active.
• Able to project professional image.
• Willing to work in Eastwood, Quezon City.

Responsibilities

• Ensures target KRA-KPI of services (Housekeeping, Office Supplies, Concessionaire) are monitored monthly and reported to Facilities Manager.
• Ensure Security services align with FaCS Security standard through monthly SLA performance reviews.
• Report and follow up end-user requests with Building Management Office.
• Coordinate with Building Management Office on premises issues.
• Implements House Rules and Admin Policies of the Company.
• Monitors department expense tracker validation and updates.
• Oversees Office Supplies allocation and distribution to stakeholders.
• Ensure optimal resource utilization to minimize OT and wastage.
• Prepare documents for Request for Payment and Purchase Requests for procurement.
• Assist Facilities Manager in vendor sourcing and cost-benefit analyses.
• Ensure all contracts with third party facilities vendors are updated.
• Monitor vendor performance and audit service providers.
• Perform daily site rounds to ensure Facilities and Admin processes are followed.
• Assist in day-to-day activities assigned by Facilities Manager.
• Monitor fit-out, renovation or construction in offices and sites for expansion.
• Ensure on-time Preventive Maintenance checks and defect-free delivery.
• Create/analyze Monthly Department Reports and Office Supplies Utilization reports.
• Maintain Asset Management Policy records and asset tracking.
• Maintain proper asset documentation (gate passes, work permits).
• Respond to emergencies or urgent issues as they arise.
• Liaise with PEZA and Local Government on statutory requirements.

Skills

Oral communication

Written communication

Presentation skills

Education

Licensed Engineer - Electrical or Mechanical

Job description

Probe Group Philippines Inc. seeks a Facilities Supervisor to work with Operations and Department Leads to deliver broad support and admin functions. The role focuses on implementing improvements to facilities support across the organization.

You will monitor service targets (housekeeping, supplies, concessionaire) and security SLA performance, coordinate with Building Management Office, and assist in sourcing vendors and maintaining asset documentation. Eastwood, Quezon City site.