Facilities Admin Officer

Ninja Van; Philippines; On-site; PHP 420,000 - 620,000; Full time

Job summary

Ninja Van in Calamba, Laguna is seeking a Facilities Admin Officer to lead the Facilities Admin team and ensure smooth operations across all sites. You will supervise sourcing, lease management, and compliance while maintaining accurate reporting.

The role requires a Bachelor's degree, 3–4 years in admin or procurement, and knowledge of local regulations. If you are organized, have strong communication and leadership, and are willing to be based in Calamba, this is a great fit.

Qualifications

• Bachelor's degree required in any 4-year course.
• 3–4 years experience in Admin, Facilities, or Procurement.
• Knowledge of local government regulations (logistics industry a plus).
• Strong leadership, communication, and organizational skills.
• Willing to be based in Calamba, Laguna.

Responsibilities

• Supervise and guide Facilities Admin Officers in sourcing and lease management.
• Ensure all facilities comply with government requirements and company standards.
• Monitor facility operations, maintenance, and asset inventory.
• Review reports, expenses, and negotiations before final approval.
• Provide training and support to team members.
• Track team performance and ensure KPIs are met.

Skills

Leadership

Communication

Organizational skills

Education

Bachelor's Degree (any 4-year course)

Job description

Job Description - Facilities Admin Officer

We are looking for aFacilities Admin Officerto lead and support our Facilities Admin team. This role ensures smooth operations across all facilities, compliance with regulations, and timely completion of key deliverables.

Key Responsibilities

Supervise and guide Facilities Admin Officers in sourcing, lease management, and compliance

Ensure all facilities meet government requirements and company standards

Monitor facility operations, maintenance, and asset inventory

Review reports, expenses, and negotiations before final approval

Provide training and support to team members

Track team performance and ensure KPIs are met

Conduct regular site visits to ensure accuracy of reports and operations

Submit weekly and monthly reports to the Facilities Admin Head

Must know how to process business and lease permit.

Key Accountabilities

Ensure timely business registration and permits for all facilities

Oversee facility sourcing and setup aligned with company standards

Ensure accurate and timely submission of reports for budgeting and operations

Qualifications

Bachelor’s Degree (any 4-year course)

3–4 years experience in Admin, Facilities, or Procurement

Knowledge of local government regulations (logistics industry is a plus)

Strong leadership, communication, and organizational skills

Willling to be based in Calamba, Laguna.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans.