Expeditor (Purchase/Order Management) - Onsite (NBL)

Sourcefit Philippines Inc.; Quezon City; In loco; PHP 335.000 - 502.000; Tempo pieno

Descrizione del lavoro

A leading logistics firm based in Quezon City seeks an Expeditor to manage vendor purchase orders from issuance to invoicing, ensuring timely delivery and high customer service levels. The role involves communicating with suppliers, tracking shipment statuses, and collaborating with Buyers to resolve any issues. Candidates should have a High School Diploma, relevant experience, and proficiency in Microsoft Office and Google Docs, with NetSuite experience a plus. This is a full-time onsite position.

Competenze

• High School Diploma or equivalent required.
• Experience in customer service preferred.
• Strong organizational and time management skills are necessary.
• Military experience is a plus.
• Familiarity with NetSuite is advantageous.

Mansioni

• Manage vendor purchase orders ensuring timely delivery.
• Communicate with suppliers to track order progress.
• Update ERP systems with accurate order information.
• Collaborate with Buyers to resolve parts shortages.
• Create invoices and fulfillments in NetSuite.
• Prepare shipping documentation for air and sea freight.
• Ensure timely receipt of POD and related documents.
• Create fulfillments and receipts in NetSuite.
• Investigate discrepancies in billing, damaged claims, or duplicate shipments; flag to AP.
• Create invoices in NetSuite.
• Request BOL for U.S. Flag shipments and verify vessel compliance.
• Prepare shipping docs for air and sea freight deliveries.
• Coordinate consolidated shipments with warehouse operations.
• Maintain POD docs and assist with audits.
• Process 865 RDD change requests with DLA and update NetSuite.
• Assist with AR discrepancies and write-offs as directed.
• Conduct post-award cost negotiations when required.
• Perform other related duties as assigned.

Conoscenze

Customer service experience

Organizational skills

Time management skills

Military experience

Proficiency in Microsoft Office Suite

Proficiency in Google Docs

Experience with NetSuite

Formazione

High School Diploma or equivalent

Strumenti

NetSuite

Microsoft Office Suite

Google Docs

Descrizione del lavoro

Expeditor (Purchase/Order Management) - Onsite (NBL)

Negotiable

On-site - Quezon City 1-3 Yrs Exp High/Senior High School Full-time

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Job Description

Position Summary

The Expeditor is responsible for managing vendor purchase orders from issuance through invoicing, ensuring timely delivery and resolution of issues while providing a high level of customer service. This role supports Buyers in developing competitive and reliable sources of supply for a wide range of products in support of federal contracts.

Work Setup: Onsite (Exxa)

Work Schedule: Monday to Friday | 8 AM - 5 PM (Manila Time)

Holidays: Following PH Holidays

Responsibilities

• Expedite vendor purchase orders to ensure customer-required delivery dates are met and to support the contractual goal of 98% on-time delivery.
• Communicate with suppliers to track Estimated Delivery Dates (EDD), Estimated Ship Dates (ESD), shipment tracking details, and overall order progress; update ERP systems with accurate memos, notes, and EDDs.
• Expedite urgent items and maintain up-to-date purchase order status.
• Notify Receiving and relevant stakeholders of purchase orders requiring special or urgent handling.
• Expedite parts shortages and collaborate with Buyers to initiate corrective actions to resolve shortages.
• Investigate and coordinate fulfillment of special conditions, including requests for material substitutions.
• Ensure timely receipt of acceptance documentation, including receiving reports and Proof of Delivery (POD).
• Create fulfillments and receipts in NetSuite.
• Investigate and reconcile discrepancies related to billing, damaged claims, and duplicate shipments; flag discrepancies to Accounts Payable as needed.
• Create invoices in NetSuite.
• Request Bills of Lading (BOL) for U.S. Flag shipments and verify vessel compliance.
• Prepare shipping documentation (Commercial Invoice, Packing List, etc.) for air and sea freight deliveries.
• Coordinate consolidated shipments with warehouse operations.
• Maintain POD documentation and assist with DLA Fast Pay audits.
• Process 865 Required Delivery Date (RDD) change requests with DLA and update NetSuite accordingly.
• Assist with Accounts Receivable discrepancies and process write-offs as directed.
• Conduct post-award cost negotiations when required.
• Perform other related duties as assigned.

Requirements

• High School Diploma or equivalent, with relevant work experience.
• Customer service experience preferred, with strong organizational and time management skills.
• Military experience preferred.
• Proficiency in Microsoft Office Suite and Google Docs.
• Experience with NetSuite is a plus.

Working Location

Sourcefit Philippines Inc. 19th Floor, Exxa tower, Bridgetowne Blvd, Quezon City, Metro Manila, Philippines