Executive, Workplace & HR

Link Property Management (Redwood) Private Limited; Santo Niño 1st; On-site; PHP 223,000 - 379,000; Full time

Job summary

Link Property Management (Redwood) Private Limited seeks a proactive Workplace & HR Operations Assistant to support HR lifecycle and workplace services at the Santo Niño office in Nueva Ecija. You will coordinate facilities, manage vendor services, process POs, and maintain records while assisting onboarding/offboarding.

Responsibilities include budget tracking, event support, travel bookings and learning administration.

Qualifications

• Diploma in Business Administration, HR or related field.
• Min 1–3 years in workplace administration or HR operations.
• Experience managing vendors, purchase orders, onboarding or offboarding is advantageous.
• Budgeting or cost tracking exposure is useful.

Responsibilities

• Coordinate day-to-day vendor services for office facilities and related workplace needs.
• Arrange preventive maintenance for equipment and monitor service quality and timelines.
• Assist with quotations, onboarding requests and contract renewals.
• Liaise with building management on tenancy operations and compliance matters.
• Administer purchase orders and maintain the workplace budget tracker.
• Maintain workplace records and assist employees with requests.
• Support travel bookings and business travel insurance where needed.
• Support onboarding/offboarding and HR trackers communications.
• Provide logistics for employee engagement events and culture initiatives.
• Submit work pass applications and assist training administration.

Skills

Coordination

MS Office

Record keeping

Vendor coordination

Education

Diploma in Business Administration / HR

Job description

Objective:

• Support the delivery of a smooth and responsive workplace experience, while providing reliable HR operations support across the employee lifecycle.

Job Duties:

A. Workplace Support

Vendor and Facilities Coordination

• Coordinate day-to-day vendor services for office facilities, including cleaning, plant maintenance, equipment servicing, pantry supplies, printing/namecards and other workplace services.
• Arrange preventive maintenance for office equipment and facilities, and monitor service quality, turnaround time and outstanding workplace requests.
• Assist with sourcing quotations, preparing vendor onboarding requests and supporting service contract renewal or re-negotiation exercises.
• Liaise with the building management on facilities-related matters, including scheduled maintenance works, fire drills, access arrangements, building notices, compliance requirements and other tenancy-related operational matters.

Workplace Budget and Procurement

• Administer purchase requisitions, purchase orders (PO) and goods receipt processes for all Admin and HR-related purchases, ensuring accurate and timely updates for payment processing.
• Maintain the workplace budget tracker and flag exceptions to support budget monitoring.

Office Operations and Employee Support

• Maintain accurate workplace records, files and trackers to ensure information is organised, current and readily accessible to HR and relevant stakeholders.
• Assist employees with workplace-related requests and provide helpful, service-oriented support in daily office matters.
• Support business travel administration by processing purchase orders for employee travel bookings and arranging business travel insurance where required.
• Support employee-related workplace listings and routine submissions, including staff list updates for loyalty privileges, union, insurance or other relevant service providers.
• Order of get-well baskets, wreaths and birthday points credits.

B. HR Support

Onboarding and Offboarding Administration

• Coordinate onboarding administration for new hires and support offboarding administration for leavers.
• Ensure employee movement updates are reflected in relevant workplace or HR trackers and communicated to relevant parties promptly.

Employee Engagement and Culture Activities

• Provide logistical and administrative support for employee engagement events, townhalls, festive celebrations, wellness activities, culture initiatives and other HR-led programmes.
• Coordinate event requirements such as venue setup, catering, supplies, internal communications, attendance tracking, feedback collection and post-event follow-up.

HR Administration Support

• Submit work pass application, renewals and cancellations.
• Provide administrative support for learning activities, including training enrolment coordination, calendar invites, venue or platform arrangements, attendance tracking and training record updates in designated systems and shared repositories.
• Assist in collating training feedback, certificates, invoices and supporting documents for internal filing, payment or reporting purposes.
• Follow up with employees, managers or training providers on learning administration matters to ensure timely completion and accurate records.

Requirements:

Education

• Diploma in Business Administration, Human Resources or a related discipline.

Experience

• Minimum 1 to 3 years of relevant experience in workplace administration, HR operations, employee engagement support or learning administration.
• Experience managing vendors, purchase orders, office services, onboarding or offboarding arrangements, employee activities or training administration will be advantageous.
• Prior exposure to budgeting, cost tracking, or employee lifecycle administration will be useful.

Skills

• Good coordination, follow-up and administrative skills, with the ability to manage multiple routine tasks accurately.
• Proficient in Microsoft Office, especially Excel, Outlook and PowerPoint.
• Able to maintain clear records, prepare simple reports and communicate updates in a concise and timely manner.
• Good vendor coordination, event logistics, learning administration and stakeholder communication skills.

Attributes

• Service-oriented, resourceful and responsive in supporting employees and stakeholders.
• Meticulous and organised, with willingness to follow through on routine operational and HR administrative matters.
• Proactive in flagging issues early and suggesting practical improvements within own scope of work.
• Positive team player who is adaptable, approachable and comfortable supporting hands-on workplace and HR activities.
• Demonstrates ownership, accountability and integrity in handling workplace information, expenses and employee-related information.
• Confident and approachable in engaging employees, vendors and stakeholders, including supporting or hosting small-scale office engagement activities.
• Willing and able to support occasional after-hours or weekend workplace activities, including maintenance works or office projects when required to minimise disruption to business operations.

We regret that only shortlisted candidates will be contacted.

We are an equal opportunity employer. Personal data provided by job applicants will be treated in strict confidence and used strictly in accordance with our Privacy Policy Statement for recruitment purpose only. A copy of the Statement is available on our website (LAML.com). Applicants not invited for interview within 6 months after the closing date of the advertisement may consider their applications unsuccessful.