Executive VA with AI Tools - Right-Hand to Owner

vamasters, Inc.; Catbalogan; On-site; PHP 350,000 - 650,000; Full time

Job summary

vamasters, Inc. is seeking a highly organized Executive Assistant to provide senior-level support to a busy business owner. You will manage email, calendar, scheduling across time zones, and help streamline operations using AI tools.

The ideal candidate is tech-savvy, takes initiative, and can act as a trusted right hand. You will coordinate with clients and team across multiple time zones, create newsletters with AI, set up HubSpot CRM, update the company website, and look for ways to automate

Qualifications

• Proven background as an Executive Assistant or senior administrative role.
• Excellent email and calendar management across time zones.
• Strong knowledge of AI tools (such as ChatGPT) and applying them to daily work.
• Experience with HubSpot or a similar CRM.
• Experience updating websites on platforms like WordPress.
• Proactive, resourceful, and able to anticipate needs.

Responsibilities

• Prioritize and manage inbox and flag urgent emails.
• Run the calendar and book meetings and appointments, including personal ones.
• Sit in on calls and meetings and follow through on action items.
• Oversee the team task list, monitoring deadlines and following up.
• Produce and send newsletters using AI tools.
• Set up HubSpot CRM and improve its layout and organization.
• Update the company website.
• Look for ways AI can automate and improve workflows.
• Coordinate with clients and team members in different time zones.

Skills

Executive support experience

Time management

Communication skills

Proactive / self-directed

Attention to detail

Written & verbal communication

Tools

HubSpot CRM

WordPress

AI tools (ChatGPT)

Job description

vamasters, Inc. is seeking a highly organized Executive Assistant to provide senior-level support to a busy business owner. You will manage email, calendar, scheduling across time zones, and help streamline operations using AI tools.

The ideal candidate is tech-savvy, takes initiative, and can act as a trusted right hand. You will coordinate with clients and team across multiple time zones, create newsletters with AI, set up HubSpot CRM, update the company website, and look for ways to automate