Executive Support & Calendar Coordinator

International Marketing Group; Makati; On-site; PHP 320,000 - 520,000; Full time

Job summary

International Marketing Group is seeking an Executive Assistant to support our executive team in Manila. The role involves anticipating executive needs, coordinating resources, and handling confidential information with discretion.

You will manage calendars, prepare reports, and oversee communications to ensure smooth operations. The ideal candidate has a business degree, at least three years of experience as an Executive Assistant, and excellent verbal and written communication skills.

Qualifications

• Graduate of any business course.
• At least three (3) years experience as Executive Assistant.
• Very good verbal and writing and report presentation skills.
• High level of professionalism.
• Can handle confidential information accordingly is crucial in this role.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Strong sense of urgency.

Responsibilities

• Anticipates the executive needs and proactively bring together appropriate people and resources to support the executive in addressing issues.
• Files and safe keeps documents and minutes of meeting.
• Maintains an efficient physical and electronic filing system.
• Manages an active calendar of appointments, schedules and up to date contact list.
• Administers correspondences, manages incoming calls, and prioritizes phone messages, emails and mail for the Executive Office.

Skills

Verbal communication

Written communication

Report presentation

Professionalism

Confidentiality

Organizational skills

Multitasking

Attention to detail

Sense of urgency

Education

Graduate of any business course

Job description

International Marketing Group is seeking an Executive Assistant to support our executive team in Manila. The role involves anticipating executive needs, coordinating resources, and handling confidential information with discretion.

You will manage calendars, prepare reports, and oversee communications to ensure smooth operations. The ideal candidate has a business degree, at least three years of experience as an Executive Assistant, and excellent verbal and written communication skills.