Executive/Senior Executive

Mindfull Community; Santo Niño 1st; On-site; PHP 279,000 - 446,000; Full time

Job summary

Mindfull Community in the Philippines seeks an Executive / Senior Executive (Corporate Services) to support administration, IT and governance, ensuring smooth operations and compliance.

You will handle general office administration, IT onboarding and license management, and board administration including meetings, minutes and records; a minimum of 2 years in Corporate Services is required.

This role requires proactive, organized individuals with strong communication and discretion.

Qualifications

• Diploma or degree in any discipline; minimum 2 years in Corporate Services.
• Familiarity with basic IT onboarding support (laptop deployment and user accounts).
• Strong interpersonal and written/verbal communication skills; able to work independently.

Responsibilities

• Support general office administration and vendor coordination.
• Maintain IT licenses and assist with onboarding/offboarding of staff.
• Support board governance activities, prepare meeting materials and minutes.
• Organize corporate events and coordinate logistics.

Skills

Interpersonal communication

Written communication

Verbal communication

Independent work

Organizational skills

Attention to detail

Discretion

Education

Diploma/Degree in any discipline

Tools

Microsoft Office

IT onboarding tools

Job description

Job Description & Requirements

Job Summary

The Executive /Senior Executive (Corporate Services) supports administration, IT and organization governance to ensure smooth operations and compliance.

Roles and Responsibilities

A. General Administration

• Coordinategeneral office administrative functions
• Coordinate with vendor on the maintenance of general office facilities
• Coordinate staff meetings and consolidate meeting agendas
• Organize corporateevents including sourcing for venuesand travel logistics
• Procurement of office and pantry supplies, conduct inventory stock-taking and ensure procurement policies and procedures are adheredto

B. IT

• Maintainsoftware licenses and subscription renewals (eg Microsoft, Adobe etc...) and maintain accurate records of renewal dates and costs
• Coordinate the procurement, deployment, tracking and issuance of IT equipment together with the IT department.
• Perform basic IT setup for onboarding and offboarding staff

C. Board Administration & Governance

• Support corporate governance and compliance requirements, including maintaining governance records, checklists and key compliance deadlines
• Arrange logistics and coordinate Board, AGM andBoardCommittee meetingsor related events, including scheduling, logistics, preparation/circulation of meeting materials, and taking minutes where required
• Maintain accurate Board and Committee records, including membership, contact details, attendance and relevant governance documentation
• Any other duties as required

Requirements

• Diploma/Degree in any discipline
• At least 2 years’ experience in Corporate Services
• Familiarity with basic IT onboarding support (eg. laptop deployment and user account setup) would be an advantage. Training will be provided to candidates without prior experience for IT support
• Good interpersonal, written and verbal communication skills.
• Proactive and able to work independently while managing multiple priorities in a fast-paced environment.
• Organized and attentive to detail.
• Professional, discreet and able to handle confidential organizational information with integrity.