Executive Secretary to President | Global Exposure & Perks

Keystone Talent Solutions Co.,Ltd.; Taguig; On-site; PHP 446,000 - 781,000; Full time

Benefits offered by this job

Housing allowance

Transportation allowance

HMO

Insurance

Leave entitlement

Retirement plan

13th month pay

Job summary

Keystone Talent Solutions Co.,Ltd. is seeking a Secretary / Administrator to support the President/MD in a Japanese company based in Taguig.

The role covers executive support, calendar management, travel arrangements, document preparation, and liaison with internal and external stakeholders. Candidate must have a Bachelor's degree and at least 5 years of experience as an Executive Secretary/EA, with proven confidentiality, strong English communication, and advanced MS Office skills.

Qualifications

• Bachelor's degree in any related field.
• Minimum 5 years of experience as an Executive Secretary / Executive Assistant, supporting senior-level executives.
• Must have previous experience working in a Japanese company.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and work under pressure.
• Professional, trustworthy, and highly confidential.
• Strong business writing and communication skills.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Fluent in English communication skills.

Responsibilities

• Provide high-level administrative and secretarial support to the President / MD.
• Manage executive calendars, appointments, meetings, and schedules.
• Coordinate domestic and international travel, including flights, accommodation, visas, transportation, and itineraries.
• Prepare correspondence, reports, presentations, briefing materials, and meeting documents.
• Manage and coordinate emails and communications on behalf of the executive when required.
• Act as a liaison between senior management, headquarters, regional offices, business partners, and external stakeholders.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Handle confidential and sensitive business information with professionalism and discretion.
• Coordinate executive visits, board meetings, management meetings, and VIP events.
• Support special projects and ad hoc assignments as requested by management.
• Oversee daily office administration and ensure a professional working environment.
• Manage office facilities, supplies, equipment, and vendors.
• Coordinate office maintenance and facility-related services.
• Liaise with building management, government agencies, banks, and external service providers.
• Maintain company records, contracts, licenses, and corporate documents.
• Support expatriate administration, including visas, work permits, relocation, and travel arrangements.
• Coordinate company events and internal meetings.
• Support employee onboarding and offboarding administration.
• Assist with contract administration and document control.

Skills

Executive support

Organizational skills

Multitasking

Discretion/Confidentiality

Communication skills

Business writing

English fluency

Education

Bachelor's degree in any related field

Tools

Microsoft Office

Job description

Keystone Talent Solutions Co.,Ltd. is seeking a Secretary / Administrator to support the President/MD in a Japanese company based in Taguig.

The role covers executive support, calendar management, travel arrangements, document preparation, and liaison with internal and external stakeholders. Candidate must have a Bachelor's degree and at least 5 years of experience as an Executive Secretary/EA, with proven confidentiality, strong English communication, and advanced MS Office skills.