Executive Secretary

JOLECO RESOURCES, INC. (ST. JOSEPH DRUG); Metro Manila; On-site; PHP 446,000 - 781,000; Full time

Job summary

St. Joseph Drug seeks an Executive Assistant to provide comprehensive support to the Expansion & Operations Head, CSO, and COO. The role demands strong organization, discretion, and the ability to handle confidential information across multiple departments.

You will coordinate schedules, meetings, and strategic initiatives, while supporting store expansion and project monitoring across branches and sites. Experience with multi-branch operations is preferred in a fast-paced setting.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 2–5 years of experience in EA/Management support.
• Experience supporting C-level executives is preferred.
• Experience in retail/healthcare/pharmacy/expansion operations is advantageous.
• Willing to work onsite in Quezon City and Pangasinan.
• Willing to travel to branches and project sites.
• Fast-paced, highly dynamic environment experience.

Responsibilities

• Manage calendars and schedules for Expansion & Operations Head, CSO, and COO.
• Coordinate internal and external meetings with agendas and minutes.
• Monitor directives, deadlines, and action items.
• Prepare reports, presentations, and management documents.
• Support strategic initiatives and cross-functional projects.
• Assist store expansion activities and site visits.
• Coordinate with branches, landlords, contractors, suppliers, and consultants.
• Consolidate data and reports for management review.
• Conduct basic research to support strategic initiatives.

Skills

Calendar management

Executive support

Stakeholder coordination

Project coordination

Reporting and documentation

Travel coordination

Discretion and confidentiality

Multi-branch operations experience

Education

Bachelor's degree in Business Administration or related field

Job description

About the role

The Executive Assistant provides comprehensive executive, administrative, coordination, and project support to the Expansion & Operations Head, CSIO, and COO of St. Joseph Drug. The role serves as a key support function for senior leadership, ensuring that schedules, meetings, communications, reports, action items, and strategic and operational initiatives are properly coordinated and monitored. The position requires a highly organized, proactive, discreet, and results-oriented professional who can manage multiple priorities, work with confidential information, coordinate across departments, and effectively follow through on strategic, expansion, and operational activities.

Key responsibilities

• Manage the calendars, schedules, meetings, and appointments of the Expansion & Operations Head, CSO, and COO.
• Coordinate internal and external meetings, including agendas, meeting materials, minutes, and action items.
• Monitor and follow up on management directives, deadlines, and pending action items.
• Prepare reports, presentations, business summaries, trackers, and management documents.
• Assist in coordinating strategic initiatives and cross-functional projects.
• Support store expansion activities, including new store openings, site visits, relocations, renovations, and project monitoring.
• Coordinate with branches, corporate departments, landlords, contractors, suppliers, consultants, and other stakeholders.
• Assist in monitoring operational concerns, branch requirements, and improvement initiatives.
• Consolidate data and reports for management review and decision-making.
• Conduct basic research and information gathering to support strategic and operational initiatives.

Qualifications

• Bachelor's degree in Business Administration, Management, Operations Management, Office Administration, Marketing, or a related field.
• Preferably with 2–5 years of experience as an Executive Assistant, Management Assistant, Executive Secretary, Project Coordinator, Operations Assistant, or similar position.
• Experience supporting C-level executives, senior management, or department heads is highly preferred.
• Experience in retail, healthcare, pharmacy, property, construction, expansion, or multi-branch operations is an advantage.
• Willing to work onsite in Quezon City and in Pangasinan.
• Willing to travel to branches, project sites, and other business locations when required.
• Willing to work in a fast-paced, highly dynamic environment.