Executive Secretary

Malaysia Chamber of Commerce and Industries Philippines Inc.; Marilao; On-site; PHP 201,000 - 312,000; Full time

Job summary

Malaysia Chamber of Commerce and Industries Philippines Inc. is seeking an Administrative Secretary for a full-time on-site role based in Marilao, Bulacan. You will provide comprehensive clerical support to leadership and members, manage membership and documents, and coordinate events and schedules.

The position involves welcoming visitors, handling inquiries, and ensuring smooth execution of Chamber activities in a professional, collaborative environment.

Qualifications

• Strong clerical skills including filing, data entry and document preparation.
• Experience in administrative assistance supporting executives and team operations.
• Effective written and verbal communication with members and partners.
• Scheduling meetings, managing calendars and coordinating events.
• Customer service focus delivering timely member support.
• Proficiency with office software such as word processing, spreadsheets, email, and calendar tools.
• Attention to detail and ability to prioritize multiple tasks.
• On-site work in Marilao and collaboration with a diverse team.
• Experience in a chamber, association, or business organization is an advantage.

Responsibilities

• Provide comprehensive administrative and clerical support to the Chamber’s leadership and members.
• Manage membership, prepare documents and reports, and organize files and records.
• Maintain office supplies and organize events; schedule meetings and coordinate appointments.
• Handle phone and email inquiries, welcome visitors, and support member service requests.
• Support smooth execution of Chamber activities and programs.

Skills

Clerical skills

Data entry

Record management

Effective communication

Calendar management

Customer service

Office software

Attention to detail

On-site teamwork

Job description

Role Description The Administrative Secretary is a full-time on-site role based in Marilao, responsible for providing comprehensive administrative and clerical support to the Chamber’s leadership and members. Daily tasks include managing membership, preparing documents and reports, organizing files and records, maintaining office supplies, and organizing events. The role involves scheduling meetings, coordinating appointments and events, and managing calendars. The Administrative Secretary will also handle phone and email inquiries, welcome visitors, assist with member service requests, and support the smooth execution of Chamber activities and programs.

Qualifications

• Strong clerical skills, including document preparation, filing, data entry, and record management.

• Experience in administrative assistance, such as managing correspondence, supporting executives, and organizing office operations.

• Effective communication skills for handling inquiries, drafting professional emails, and interacting with members and partners.

• Proficiency in scheduling meetings, managing calendars, and coordinating appointments and events.

• Customer service skills to provide courteous, timely support to members, visitors, and stakeholders.

• Proficiency with office software (e.g., word processing, spreadsheets, email, and calendar tools).

• Strong attention to detail, organizational skills, and ability to prioritize multiple tasks.

• Ability to work on-site in Marilao and collaborate with a diverse team in a professional environment.

• Previous experience in an administrative or secretarial role; experience in a chamber, association, or business organization is an advantage.