Executive / Sales Assistant

Talento Solution Inc.; Parañaque; On-site; PHP 279,000 - 446,000; Full time

Job summary

Talento Solution Inc. in Parañaque, Philippines, is seeking an Executive Assistant and Sales Assistant to support the company owner and frontline operations.

You will coordinate schedules, prepare reports and documents, handle emails, maintain confidential records, and assist the Customer Service team while engaging with clients to follow up on opportunities. The role blends administrative duties with customer-facing support in a freight forwarding context, requiring attention to detail,

Qualifications

• Experience in the freight forwarding industry.

Responsibilities

• Provide day-to-day administrative support to the company owner.
• Manage schedules, meetings, and appointments.
• Prepare reports, presentations, letters, and other business documents.
• Handle email correspondence and follow up on pending tasks.
• Organize and maintain company records and confidential documents.
• Coordinate with different departments to ensure timely completion of assigned tasks.
• Assist the Customer Service Department during idle periods.
• Help prepare accreditations and agency agreements.
• Follow up with existing and prospective clients when necessary.
• Update customer records and maintain accurate documentation.

Skills

Freight forwarding experience

Job description

About the role

This role combines Executive Assistant and Sales Assistant duties within a freight forwarding industry context, providing administrative support and customer-facing assistance.

Key responsibilities

• Provide day-to-day administrative support to the company owner
• Manage schedules, meetings, and appointments
• Prepare reports, presentations, letters, and other business documents
• Handle email correspondence and follow up on pending tasks
• Organize and maintain company records and confidential documents
• Coordinate with different departments to ensure timely completion of assigned tasks
• Assist the Customer Service Department during idle periods
• Help prepare accreditations and agency agreements
• Follow up with existing and prospective clients when necessary
• Update customer records and maintain accurate documentation

About you

• Has experience in freight forwarding industry