Executive & Personal Assistant — AI-Savvy, Discreet Pro

Somewhere; Philippines; On-site; PHP 16,000 - 25,000; Full time

Job summary

The Client, a luxury beachfront vacation rental company, seeks an Executive Assistant to partner with leadership in managing personal and executive matters. This full-time role emphasizes personal administration, budgeting, and meticulous record-keeping.

The ideal candidate is highly organized, discreet, and proficient with AI tools to streamline processes while maintaining strong confidentiality and timely execution of tasks.

Qualifications

• 2–5 years of experience as an Executive Assistant or similar.
• Experience supporting executives or business owners.
• Proficient with spreadsheets and cloud-based productivity tools.
• Excellent organizational and time-management skills.
• Strong written and verbal English communication.
• High discretion handling confidential information.
• Comfortable working remotely and independently.

Responsibilities

• Provide day-to-day administrative support across personal and executive tasks.
• Manage deadlines, reminders, and follow-ups.
• Organize personal records, documents, and important information.
• Prepare forms, applications, and administrative paperwork as needed.
• Research information and service providers when requested.
• Maintain organized digital files and documentation.
• Leverage AI tools to improve efficiency.

Skills

English proficiency

Organizational skills

Discretion with confidential info

Independent work

Budgeting & basic finance

AI tooling familiarity

Tools

Microsoft Excel

Google Sheets

Google Docs

Google Drive

Google Calendar

Google Workspace

AI tools

Job description

The Client, a luxury beachfront vacation rental company, seeks an Executive Assistant to partner with leadership in managing personal and executive matters. This full-time role emphasizes personal administration, budgeting, and meticulous record-keeping.

The ideal candidate is highly organized, discreet, and proficient with AI tools to streamline processes while maintaining strong confidentiality and timely execution of tasks.