Executive Operations & Projects Coordinator (AI Strategy)

TP; Mandaluyong; Hybrid; PHP 500,000 - 900,000; Full time

Job summary

TP is seeking an Executive Operations and Project Coordinator to support the Chief Digital Officer. The role blends executive assistance, project coordination, and business operations in a hybrid setting, offering exposure to AI strategy and global initiatives.

The successful candidate will help manage priorities, coordinate across Product, Engineering, AI/Data Science, Operations, Finance, and other teams, and ensure key projects stay on track in a fast-paced technology environment.

Qualifications

• Experience supporting C-level executives or senior leaders in a fast-paced environment.
• Strong organizational skills with attention to detail and deadline orientation.
• Ability to coordinate multiple projects and cross-functional teams across time zones.

Responsibilities

• Manage the CDO's calendar, meetings, travel, expenses, and key priorities.
• Coordinate meetings with executives, clients, partners, and global teams.
• Prepare agendas, briefing materials, presentations, meeting notes, and executive communications.
• Track decisions, commitments, and follow-up actions across leadership meetings.
• Support planning and execution of strategic initiatives sponsored by the CDO.
• Maintain project plans, milestones, action trackers, risks, dependencies, and cross-functional coordination across Product, Engineering, AI/Data Science, Operations, Commercial, Finance, and others.
• Follow up with project owners to ensure commitments and deadlines are met.
• Identify risks, delays, and dependencies and escalate them appropriately.
• Support special projects, pilots, workshops, leadership offsites, and strategic events.
• Prepare project dashboards, leadership updates, presentations, and business reviews.
• Consolidate information from multiple teams into clear executive-level summaries.
• Track KPIs and progress against strategic priorities.
• Maintain organized documentation and governance for key CDO initiatives.

Skills

Calendar management

Executive support

Project coordination

Stakeholder management

Tools

Presentation software

Documentation tools

Job description

TP is seeking an Executive Operations and Project Coordinator to support the Chief Digital Officer. The role blends executive assistance, project coordination, and business operations in a hybrid setting, offering exposure to AI strategy and global initiatives.

The successful candidate will help manage priorities, coordinate across Product, Engineering, AI/Data Science, Operations, Finance, and other teams, and ensure key projects stay on track in a fast-paced technology environment.