Executive Coordinator

ReSource Pro; Philippines; On-site; PHP 600,000 - 900,000; Full time

Job summary

ReSource Pro in the Philippines is seeking an Executive Coordinator to lead and support strategic, organization‑wide projects while delivering confidential, high‑impact support to C‑suite executives to keep key initiatives moving forward.

This role demands strong calendar management, travel coordination, and cross‑functional collaboration, with a focus on discretion and professionalism in fast-paced environments.

Qualifications

• Bachelor’s degree in business administration or related.
• 5-7 years; executive and/or administrative support experience, including all forms of communication, event or office management support.
• Demonstrates strong judgment as a gatekeeper, escalating critical information appropriately while maintaining strict confidentiality and professionalism.
• Excels in organization, multitasking, and deadline management, with a customer‑centric mindset and calm, solution‑focused approach under pressure.
• Communicates clearly and effectively across written, verbal, and presentation formats, representing leadership with integrity and high ethical standards.
• Builds effective partnerships across diverse personalities and teams, showing urgency, follow‑through, and a proactive, self‑driven approach to continuous improvement.
• Technically proficient in Outlook, Word, Excel, and PowerPoint, leveraging technology to streamline processes and applying strong project‑management skills with accuracy, detail, and full command of project status.

Responsibilities

• Manage complex executive calendars, high‑level meetings, and global travel logistics for C‑suite leaders, Board members, and senior executives.
• Prepare agendas, presentations, talking points, and coordinated travel itineraries while ensuring accurate, timely expense reporting.
• Lead and support corporate projects by managing deliverables, maintaining confidentiality, and aligning work with strategic business priorities.
• Coordinate onshore/offshore office visits, corporate events, and board‑related activities in partnership with internal teams and external partners.
• Build strong cross‑department relationships and collaborate with administrative and offshore support teams to keep initiatives moving forward smoothly.

Skills

Executive calendar management

High-level meeting coordination

Travel logistics coordination

Confidentiality and professionalism

Cross-functional collaboration

Communication skills

Education

Bachelor's degree in business administration or related

Tools

Outlook

Word

Excel

PowerPoint

Job description

Executive Coordinator responsible for leading and supporting strategic, organization‑wide projects while delivering confidential, high‑impact support to C‑suite executives to enhance productivity and keep key initiatives moving forward.

Key Responsibilities:

• Manage complex executive calendars, high‑level meetings, and global travel logistics for C‑suite leaders, Board members, and senior executives.
• Prepare agendas, presentations, talking points, and coordinated travel itineraries while ensuring accurate, timely expense reporting.
• Lead and support corporate projects by managing deliverables, maintaining confidentiality, and aligning work with strategic business priorities.
• Coordinate onshore/offshore office visits, corporate events, and board‑related activities in partnership with internal teams and external partners.
• Build strong cross‑department relationships and collaborate with administrative and offshore support teams to keep initiatives moving forward smoothly.

Qualifications & Experience:

• Bachelor’s degree in business administration or related.
• 5-7 years; executive and/or administrative support experience, including all forms of communication, event or office management support.
• Demonstrates strong judgment as a gatekeeper, escalating critical information appropriately while maintaining strict confidentiality and professionalism.
• Excels in organization, multitasking, and deadline management, with a customer‑centric mindset and calm, solution‑focused approach under pressure.
• Communicates clearly and effectively across written, verbal, and presentation formats, representing leadership with integrity and high ethical standards.
• Builds effective partnerships across diverse personalities and teams, showing urgency, follow‑through, and a proactive, self‑driven approach to continuous improvement.
• Technically proficient in Outlook, Word, Excel, and PowerPoint, leveraging technology to streamline processes and applying strong project‑management skills with accuracy, detail, and full command of project status.