Executive Assistant (With Tech Founder Experience - Parttime)

Lewis Personnel Management; Makati; Remote; PHP 574,000 - 817,000; Part time

Job summary

Lewis Personnel Management is seeking a highly organized Executive Assistant with experience supporting founders in tech, SaaS, startups, or digital businesses. This part-time, remote role focuses on managing communications, calendars, and workflows for the founder.

You'll work 5–10 hours per week, US time, as an independent contractor, handling inboxes, travel coordination, and personal admin while building scalable systems.

Qualifications

• At least 3 years of experience in Executive Assistance, Virtual Assistance, Administrative Support, or Operations.
• Direct experience supporting a Founder, CEO, or business owner desirable in tech, SaaS, or startups.
• Strong inbox and calendar management with professional email drafting.
• Excellent written and verbal English communication skills.
• Experience managing task trackers and workflows across multiple time zones.

Responsibilities

• Executive Communication & Inbox Management: draft responses, follow-ups, and outreach.
• Calendar & Executive Coordination: schedule meetings across time zones and prep founder for commitments.
• Task & Accountability Management: maintain and remind on action items and deadlines.
• Personal & Administrative Assistance: travel arrangements, personal scheduling, and records management.
• Operations & Systems Management: maintain CRM records and build lightweight workflows.

Skills

Executive assistance

Virtual assistance

Administrative support

Operations coordination

Inbox management

Calendar management

English communication

Cross-timezone coordination

Independent work style

Tools

Google Workspace

Microsoft Office

Notion

ClickUp

Trello

Slack

Job description

Part-Time Executive Assistant (With Tech/SaaS Founder Experience)

Role: Part-Time | Remote
Hours: Approximately 5–10 hours/week
Schedule: Flexible - US Time
Engagement: Independent Contractor
Salary: $8 hourly

Role Overview

We’re looking for a highly organized, proactive, and trustworthy Executive Assistant & Master Life Organizer to provide part-time support to a tech founder across both professional and personal administrative responsibilities.

The ideal candidate has previous experience working directly with a Founder, CEO, or senior executive, preferably within a technology, SaaS, startup, or digital business environment.

This is more than a traditional administrative role. We need someone who can act as a reliable right hand to the founder — managing communications, organizing priorities, maintaining systems, tracking commitments, and ensuring that important tasks and follow-ups never fall through the cracks.

The right person is a self-starter who can anticipate needs, exercise sound judgment, and independently keep day-to-day operations organized without requiring constant direction.

Key Responsibilities

Executive Communication & Inbox Management

• Manage and organize the founder's email and LinkedIn communications, including drafting responses, follow-ups, and professional outreach.

• Monitor incoming messages, prioritize important correspondence, and ensure timely follow-through with prospects, partners, and key contacts.

• Draft communications in the founder's tone and maintain professional, consistent communication.

Calendar & Executive Coordination

• Manage and coordinate calendars, appointments, and meetings across different time zones.

• Schedule meetings, resolve calendar conflicts, and ensure the founder is prepared for upcoming commitments.

• Monitor upcoming deadlines, appointments, and important engagements.

Task & Accountability Management

• Maintain the founder's task tracker, ensuring priorities, deadlines, and follow-ups are clearly organized and updated.

• Proactively remind the founder of important commitments and outstanding tasks.

• Track action items from meetings and conversations, ensuring that agreed-upon next steps are completed.

Personal & Administrative Assistance

• Coordinate travel arrangements, itineraries, bookings, and related documentation.

• Assist with personal appointments, scheduling, research, and other lifestyle-related administrative requirements.

• Organize personal and business records, documents, and information.

Operations & Systems Management

• Maintain organized CRM records, digital files, trackers, and administrative systems.

• Build and improve simple workflows, SOPs, and productivity systems to streamline the founder's day-to-day activities.

• Identify outstanding items, potential scheduling conflicts, and upcoming priorities before they become issues.

• Coordinate with clients, vendors, partners, and other stakeholders on the founder's behalf.

Requirements

• At least 3 years of experience in Executive Assistance, Virtual Assistance, Administrative Support, or Operations.

• Previous direct experience supporting a Founder, CEO, or business owner is strongly preferred, particularly within a tech company, startup, SaaS, or digital business.

• Strong hands-on experience in executive inbox and calendar management.

• Experience drafting professional emails, managing follow-ups, and handling LinkedIn communications or outreach.

• Excellent written and verbal English communication skills.

• Experience managing task trackers, project workflows, and executive priorities.

• Comfortable coordinating across multiple time zones and working with international stakeholders.

• Experience handling travel arrangements and personal administrative responsibilities.

• Proficient in productivity and collaboration tools such as Google Workspace, Microsoft Office, Notion, ClickUp, Trello, Slack, or similar platforms.

• Highly organized, detail-oriented, resourceful, and capable of working independently.

• Demonstrates sound judgment, initiative, and strict confidentiality when handling sensitive business and personal information.

WHAT WE'RE LOOKING FOR

We're looking for a high-agency Executive Assistant who can function as a founder's right hand.

Someone who:

• Has supported a tech founder or CEO and understands the pace and demands of a founder-led business.

• Can independently manage inboxes, calendars, and LinkedIn communications.

• Knows how to draft follow-ups, coordinate outreach, and keep important conversations moving.

• Can maintain task trackers, monitor deadlines, and hold the founder accountable for outstanding commitments.

• Is comfortable handling both business and personal administrative responsibilities.

• Can build and maintain organized systems, trackers, and workflows rather than simply completing assigned tasks.

• Is proactive, resourceful, discreet, and able to anticipate what needs attention before being asked.

The goal is to find someone who doesn't just wait for instructions but actively helps the founder stay organized, focused, and on top of everything.