Executive Assistant

Founders Arm; Philippines; Remote; PHP 3,785,000 - 5,678,000; Full time

Job summary

Founders Arm is seeking an Executive Assistant to support a founder of a fast-growing US company. The role focuses on inbox and calendar management, operations, and day-to-day execution, serving as the founder's right hand.

It offers growth into operations or chief-of-staff roles and is remote with USD compensation. The ideal candidate is highly organized, proactive, and fluent in English, with 2+ years supporting founders or C-level executives.

Qualifications

• 2+ years of experience as an Executive Assistant supporting a founder or C-level executive.
• Hands-on experience managing an executive's inbox and calendar day to day.
• Highly organized and detail-oriented, with strong judgment on priorities.
• Proactive: anticipates needs and solves problems without waiting to be asked.
• Proficient with Google Workspace, Slack, Notion, and tools like ClickUp, Asana, or Monday.com.
• Experience in a startup or fast-paced environment is a plus.

Responsibilities

• Manage the founder's inbox: prioritize, draft replies, and make sure nothing important slips
• Own the calendar: schedule meetings across time zones, resolve conflicts, and protect focus time
• Prepare for meetings with agendas, briefs, and notes, and follow up on action items
• Coordinate travel, bookings, and personal or business logistics
• Keep projects moving by tracking tasks and deadlines and closing loops with the team and partners
• Maintain clean, organized systems across Google Workspace, Notion, Slack, and project management tools
• Support ad hoc operations work such as research, documents, reporting, and vendor coordination

Skills

Inbox management

Calendar management

Executive support

Startup experience

Proactive problem solving

Organizational skills

Communication skills

Cross-functional coordination

Tools

Google Workspace

Notion

Slack

ClickUp

Asana

Monday.com

Job description

We're Founders Arm, a recruitment partner connecting top MENA talent with leading US startups.

We are seeking an Executive Assistant to support the founder of a fast-growing US company with inbox and calendar management, operations, and day-to-day execution. This role suits organized, proactive professionals who enjoy being a founder's right hand and want to grow into operations or chief-of-staff roles.

Key Responsibilities

• Manage the founder's inbox: prioritize, draft replies, and make sure nothing important slips


• Own the calendar: schedule meetings across time zones, resolve conflicts, and protect focus time


• Prepare for meetings with agendas, briefs, and notes, and follow up on action items


• Coordinate travel, bookings, and personal or business logistics


• Keep projects moving by tracking tasks and deadlines and closing loops with the team and partners


• Maintain clean, organized systems across Google Workspace, Notion, Slack, and project management tools


• Support ad hoc operations work such as research, documents, reporting, and vendor coordination

Candidate Profile

• Fluent in English, both written and spoken


• 2+ years of experience as an Executive Assistant supporting a founder or C-level executive


• Hands‑on experience managing an executive's inbox and calendar day to day


• Highly organized and detail-oriented, with strong judgment on priorities


• Proactive: anticipates needs and solves problems without waiting to be asked


• Proficient with Google Workspace, Slack, Notion, and tools like ClickUp, Asana, or Monday.com


• Experience in a startup or fast‑paced environment is a plus

Why This Role

• Earn in USD while working remotely


• Work directly alongside US founders and see how a growing company is run


• Gain hands‑on experience across operations, communication, and executive support


• Build a skill set that opens doors to senior operations and chief-of-staff roles