NOW HIRING: Executive Assistant to the CEO

Emet Taskora; Cebu City; Remote; PHP 380,000 - 700,000; Full time

Job summary

Emet Taskora is seeking an Executive Assistant to the CEO who can manage complex schedules, coordinate both business and personal tasks, and support recruitment initiatives. The role requires proactive organization, strong communication, and discreet handling of confidential information.

The ideal candidate will be highly organized, capable of multitasking, and comfortable working remotely with US-based leadership.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, Virtual Assistant, or Administrative Assistant.
• Experience in recruitment or HR coordination is a strong advantage.
• Excellent written and spoken English communication skills.
• Highly organized with exceptional attention to detail.

Responsibilities

• Manage the CEO's daily calendar, appointments, meetings, and reminders.
• Coordinate personal and business appointments, travel arrangements, and other activities.
• Assist with recruitment and hiring processes, including job postings and candidate communications.
• Prepare meeting agendas, take notes, and track action items.
• Draft and manage professional emails and internal communications.
• Monitor pending tasks and follow up to ensure deadlines are met.
• Maintain organized company records and essential documents.

Skills

English proficiency

Highly organized

Time management

Multitasking

Professional communication

Tools

Google Workspace

Microsoft Office

Job description

NOW HIRING: Executive Assistant to the CEO

Executive Support | Recruitment & Operations
Location: Remote
Schedule: Monday-Friday, 9:00 AM-5:00 PM Central Time (CT), aligned with the CEO's schedule in Texas.
Employment Type: Full-Time

About the Position

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to work directly with our CEO and provide comprehensive support across both business and personal responsibilities.

This position is ideal for someone who enjoys keeping things organized, anticipating needs, managing multiple priorities, and making the CEO's day-to-day responsibilities easier and more efficient.

You will serve as a key point of support for the CEO, helping manage daily schedules, coordinate appointments, assist with recruitment and hiring, oversee follow-ups, and handle various personal and business-related tasks.

We are looking for someone who takes initiative, thinks ahead, and can be relied upon to get things done without constant supervision.

Key Responsibilities

1. Executive & Personal Assistance

• Manage the CEO's daily calendar, appointments, meetings, and reminders.

• Organize daily schedules and help prioritize important tasks.

• Coordinate personal and business appointments, reservations, travel arrangements, and other activities.

• Assist with personal errands and day-to-day requests as needed.

• Research and coordinate services, vendors, and personal arrangements.

• Keep track of important deadlines, commitments, and upcoming events.

• Anticipate the CEO's needs and proactively address tasks before they become urgent.

2. Recruitment & Hiring

• Assist with the company's recruitment and hiring process.

• Create and publish job advertisements across hiring platforms.

• Review applications and screen potential candidates.

• Coordinate initial interviews and schedule meetings with management.

• Communicate with applicants throughout the hiring process.

• Maintain an organized candidate database and recruitment tracker.

• Assist with preparing job offers, employment documentation, and onboarding.

• Follow up with department managers regarding hiring needs and candidate evaluations.

3. Business & Administrative Support

• Draft and manage professional emails, correspondence, and internal communications.

• Coordinate with employees, department heads, clients, and vendors on behalf of the CEO.

• Prepare meeting agendas, take meeting notes, and track action items.

• Monitor pending assignments and follow up with team members to ensure deadlines are met.

• Assist with organizing company records, reports, and important documents.

• Conduct research and prepare summaries to support business decisions.

• Assist with special projects and initiatives assigned by the CEO.

4. Organization & Follow-Through

• Maintain an organized system for tracking the CEO's priorities and outstanding tasks.

• Ensure important requests and commitments are not overlooked.

• Help streamline daily routines and administrative workflows.

• Provide regular updates on completed tasks, pending matters, and items requiring attention.

• Identify opportunities to improve organization, productivity, and efficiency.

Qualifications & Requirements

• Previous experience as an Executive Assistant, Personal Assistant, Virtual Assistant, or Administrative Assistant.

• Experience in recruitment or HR coordination is a strong advantage.

• Excellent written and spoken English communication skills.

• Highly organized with exceptional attention to detail.

• Strong time-management and multitasking abilities.

• Proficient in Google Workspace, Microsoft Office, and online collaboration tools.

• Comfortable handling confidential and sensitive information.

• Resourceful, dependable, and capable of working independently.

• Flexible and comfortable handling a combination of business and personal responsibilities.

• Able to communicate professionally with U.S.-based employees, clients, and business partners.

The Ideal Candidate

We are looking for someone who is:

• Proactive: Thinks ahead and anticipates what needs to be done.

• Highly Organized: Can manage multiple priorities without losing track of details.

• Resourceful: Finds solutions instead of waiting for instructions.

• Trustworthy: Handles confidential business and personal matters with discretion.

• Reliable: Follows through and takes ownership of assigned responsibilities.

• Adaptable: Comfortable shifting between business priorities and personal requests.

• Professional: Communicates clearly and represents the CEO and company well.

What Success Looks Like

• The CEO's daily schedule and priorities are well-organized.

• Appointments, meetings, and commitments are handled efficiently.

• Recruitment activities move forward without unnecessary delays.

• Important tasks are completed and followed through on.

• The CEO can focus more time on business growth and strategic decisions.

• Day-to-day personal and professional responsibilities are handled smoothly.