Executive Assistant (US)

D&V Philippines Outsourcing, Inc.; Philippines; On-site; PHP 446,000 - 670,000; Full time

Benefits offered by this job

Competitive salary

Health benefits

Leave credits

Performance bonuses

Free meals

Parent-friendly office

Training

CPD assistance

Employee events

Job summary

D&V Philippines Outsourcing, Inc. is seeking an Executive Assistant (US) for a fully onsite role in the Philippines.

The candidate will handle Excel/Sheets management, weekly meeting updates, and admin operations, while coordinating with team members to manage directories and process documentation. The role requires a Bachelor’s degree and at least 3 years in accounting/bookkeeping settings, with strong organizational and communication skills.

Qualifications

• Bachelor’s degree required.
• At least 3 years of experience in an accounting or bookkeeping environment.
• Strong communication and organizational skills.

Responsibilities

• Excel / Sheets management and weekly meeting updates.
• Maintain and update employee logs; coordinate with DK to manage the directory.
• Prepare and deliver monthly KPI emails to clients; coordinate meeting information.

Education

Bachelor’s Degree

Tools

Canva

Trainual

Job description

Job Title:

• Executive Assistant (US)

Work Setup & Schedule:

• Fully Onsite

• Monday to Friday

• 8:00 PM to 5:00 AM

What you’ll be doing:

• Excel / Sheets Management

  • Prepare Weekly Meetings Updates

  • Maintain and update Employee Logs

  • Collaborate with DK to manage the Directory

  • Prepare and deliver Monthly KPI Emails to clients

  • Share and coordinate Meeting information

• Admin / Operations

  • Download and prepare ActiveTrak productivity reports

  • Download, organize, and store bill payments and receipts

  • Set up prospect clients in internal systems

  • Complete specific administrative tasks assigned by Jayden

• Creative / Process Documentation

  • Update company assets and templates using Canva

  • Generate, draft, and format SOPs

  • Update process documentation and modules in Trainual

• Client & Internal Coordination

  • Call clients to schedule meetings with Jayden and staff accountants

  • Email clients OnceHub booking links for financial review calls

  • Ensure BAP is updated daily; keep Jayden meeting-ready

  • Arrange flight and hotel bookings as required

• Working Expectations

  • Maintain confidentiality of all client and company information

  • Meet deadlines, complete tasks independently, and provide timely updates

  • Maintain professional communication with clients and internal teams

  • Follow company SOPs, workflows, and quality standards

  • Be flexible to accommodate urgent requests during peak workload

What will make you a great fit:

• Non- Negotiable Qualifications:

  • Education: Bachelor’s Degree

  • Years of Experience: At least 3yrs

  • Industry Exposure: Accounting Firm / Bookkeeping Firm

  • Soft Skills:

    • Ability to work effectively with other committed staff members

    • Ability to multitask and prioritize tasks where necessary is essential

    • Well established planning skills and be able to communicate plans to others

    • Organized o Hands on

    • Good communication skills

    • Customer-focused

  • Accounting System/ Software experience or knowledge: Canva, Trainual

What D&V Philippines can offer you:

D&V Philippines is a place where you can build and grow yourcareer because we invest in your training and development. You’llbe a key player in our mission to deliver high-quality, cost-effectivefinance and accounting services for CFOs and professionalservices firms in Australia, Asia-Pacific, Europe, the United States,and the United Kingdom.

You’ll also get to enjoy these perks on top of the essentialemployee benefits:

• Competitive salary with non-taxable allowances

• Health and wellness benefits

• Vacation and sick leave credits

• Yearly company and employee performance bonuses

• Free meal during office days

• Parent-friendly office

• Training and certifications

• CPD Training Assistance and PRC license renewal reimbursement

• Year-round employee engagement activities