Executive Assistant to COO — Strategic Operations Partner

4C Medical Tech; Don Mariano Marcos; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Account (FSA)

Basic Life

401(k) Retirement Plan

Paid Holidays

PTO

Maternity/Paternity paid leave

Job summary

4C Medical Tech is seeking a Senior Administrative Assistant to serve as a trusted partner to our Chief Operating Officer (COO) and provide high-level administrative and operational support across the organization.

This role will help the COO stay focused on strategic priorities by anticipating needs, managing complex schedules, coordinating critical activities, and proactively solving logistical challenges.

Qualifications

• High school diploma required; Bachelor’s degree preferred.
• 5+ years of progressive administrative or executive support experience, preferably supporting a C-suite executive.
• Experience managing complex calendars, multiple priorities, and schedule changes.
• Experience coordinating domestic and international travel and events.
• Confidential and sensitive information handling with discretion.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Excellent organizational, time-management, communication, and problem-solving skills.
• Ability to anticipate needs and address issues proactively.
• Independent work style with a collaborative approach to supporting executives.

Responsibilities

• Manage the COO’s complex calendar, internal/external meetings, and logistics.
• Anticipate scheduling conflicts and keep executives focused on priorities.
• Coordinate leadership meetings, travel, and events with follow-up.
• Prepare, edit, and distribute emails, memos, and reports for the COO.
• Review and improve executive presentation materials and documents.
• Track action items and respond to inquiries with sound judgment.
• Maintain confidential documents with discretion and accuracy.
• Support personal scheduling needs and flexible hours when required.
• Travel up to 10% and provide cross-functional administrative support as needed.

Skills

Executive partnership

Calendar management

Travel coordination

Discretion

Communication

Problem solving

Organization

Independent work

Adaptability

Education

Bachelor’s degree in Business Administration or related field

High school diploma

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)

Job description

4C Medical Tech is seeking a Senior Administrative Assistant to serve as a trusted partner to our Chief Operating Officer (COO) and provide high-level administrative and operational support across the organization.

This role will help the COO stay focused on strategic priorities by anticipating needs, managing complex schedules, coordinating critical activities, and proactively solving logistical challenges.