Executive Assistant to Chief Executive Officer

Ritual Matcha Co.; Metro Manila; On-site; PHP 360,000 - 600,000; Full time

Job summary

Ritual Matcha Co. in Metro Manila is seeking an Executive Assistant to the CEO for a full-time, on-site role. You will gain structured problem-solving experience and learn operating discipline early in your career.

Your duties include calendar management, coordinating with vendors and internal stakeholders, ensuring timely follow-ups on decisions, preparing documents for permitting and compliance, and managing travel and expenses under supervision of the Administrative and Finance Manager.

Qualifications

• Ability to anticipate needs and next steps independently.
• Handle confidential information with discretion.
• Detail-oriented and proactive in solving problems before they arise.
• Effective and empathetic communicator with partners, contractors, and internal teams.
• Comfortable using Excel/Google Sheets, and willing to learn new tools as needed.

Responsibilities

• Manage the CEO's calendar, scheduling, and all inbound communications.
• Coordinate with key vendors, partners, and internal stakeholders on priorities.
• Prioritize incoming requests and minimize escalations to protect founder time.
• Prepare documents, filings, and submissions for permitting and compliance, coordinating with the Administrative and Finance Manager.
• Ensure effective post-meeting follow-up, capturing key decisions, owners, and next steps.
• Handle travel planning, expenses, and reimbursements for the President.

Skills

Anticipates needs

Confidential handling

Detail-oriented

Effective communication

Excel/Google Sheets

Executive support experience

Job description

Ritual Matcha Co. imports and distributes high-quality matcha from Japan for bulk and wholesale customers. The company primarily serves foodservice businesses such as cafés, restaurants. The company also supports matcha brands through white-labeling solutions.

Role Description

The Executive Assistant to the Chief Executive Officer is a full-time, on-site role based in Metro Manila. This role is an opportunity to pick up structured problem-solving and prioritization, and learn operating discipline at a fast-growing company, early in your career.

Your role would include the following:

• Manage the CEO's calendar, scheduling, and all inbound communications
• Handle daily administrative tasks tied to the President's priorities, including coordinating with key vendors, partners, and internal stakeholders
• Prioritize incoming requests and keep escalations to a minimum, protecting founder time for strategic work
• Prepare documents, filings, and submissions for permitting and compliance, coordinating with the Administrative and Finance Manager
• Ensure effective post-meeting follow-up, capturing key decisions, owners, and execution of next steps
• Handle travel planning, expenses, and reimbursements for the President

Qualifications

• Anticipates needs and next steps independently
• Able to handle confidential information with the strictest care
• Detail-oriented and proactive in solving problems before they arise
• Effective and empathetic communicator with partners, contractors, and internal teams
• Comfortable using Excel/Google Sheets, and willing to learn new tools as needed (e.g., Claude)
• Prior executive support experience is an advantage