Executive Assistant

SMLC Behavioral Therapy Inc; Quezon City; On-site; PHP 446,000 - 781,000; Full time

Job summary

SMLC Behavioral Therapy Inc. is seeking an Executive Assistant to provide high-level administrative support to the CEO/President in Quezon City. This role ensures efficient scheduling, meeting coordination, and smooth daily operations with discretion and professionalism.

You will manage communications, draft official emails, prepare materials, and maintain confidential records while coordinating with internal and external stakeholders. Fresh graduates are welcome to apply.

Qualifications

• Bachelor’s degree or currently pursuing related field; fresh graduates welcome.
• Strong organizational and time-management skills with multitasking ability.
• Excellent written and verbal communication for professional emails and documents.
• High level of professionalism and discretion with confidential information.
• Proficient in Microsoft Office and digital scheduling/document tools.

Responsibilities

• Organize and manage the CEO's calendar, prioritizing meetings and events.
• Coordinate travel itineraries and logistics for business trips.
• Anticipate scheduling needs and resolve conflicts proactively.
• Attend meetings on behalf of the CEO as needed.
• Record, transcribe, and distribute accurate minutes promptly.
• Track action items and follow up with departments for completion.
• Review incoming correspondence and determine priorities.
• Draft and send official communications for the CEO when appropriate.
• Maintain filing systems for confidential documents and reports.
• Prepare reports, memos, and presentations as requested.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Discretion

Microsoft Office

Scheduling tools

Education

Bachelor’s degree or pursuing undergraduate degree

Tools

Calendar management tools

Travel logistics planning tools

Job description

About the role

To provide high-level administrative and executive support to the CEO/President to ensure the efficient management of schedules, meetings, and daily operations. To serve as a reliable point of coordination between the CEO/President and internal or external stakeholders, ensuring that communications, tasks, and projects are handled promptly and professionally. To maintain confidentiality, organization, and accuracy in all records, correspondence, and administrative duties that support strategic decision-making and smooth leadership operations.

Key responsibilities

• Organize and manage the CEO's calendar, ensuring all meetings, appointments, and events are properly scheduled and prioritized
• Coordinate travel itineraries, accommodations, and logistics for business trips and official engagements
• Anticipate scheduling needs and resolve potential conflicts proactively
• Attend meetings with or on behalf of the CEO/President
• Record, transcribe, and distribute accurate minutes in a timely manner
• Track action items and follow up with relevant departments to ensure completion
• Review incoming correspondence and determine priority levels
• Draft, edit, and send official communications on behalf of the CEO/President when appropriate
• Develop and maintain organized filing systems (digital and physical) for confidential documents, reports, and records
• Prepare reports, memos, presentations, and other materials as requested

Qualification:

• Bachelor’s degree or currently pursuing an undergraduate degree in a related field (fresh graduates and undergraduates are welcome; experience is an advantage).
• Strong organizational and time-management skills with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills, including drafting professional emails and documents.
• High level of professionalism and discretion, with the ability to handle confidential information.
• Proficient in Microsoft Office and digital tools for scheduling, communication, and document management.
• Location: Regalado Ave, West Fairview, Quezon City, 1118