Executive Assistant to C-Suite | Hybrid, Night Shift

Lever, Inc.; Mabalacat; Hybrid; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Wellness program

HMO coverage

Rewards program

Shuttle service

Free lunch

Learning classes

Discretionary time off

Salary increase (performance-based)

Incentive compensation

Hybrid setup

CPA & Certification Assistance

Job summary

Aprio, a nationally ranked CPA and advisory firm, seeks an experienced executive assistant to support firm leaders in a hybrid work environment. The role includes calendar management, travel planning, and confidential project coordination in a fast-paced setting.

The ideal candidate brings 5+ years of executive support, a Bachelor's degree, and proficiency with Microsoft Office and ClickUp. Night shifts are possible with a first-month onsite ramp. Flexible scheduling is required.

Qualifications

• Minimum of five years of executive level administrative support experience.
• Bachelor's degree from an accredited college/university or equivalent work experience.
• Proficient with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook. Prefer experience with ClickUp.

Responsibilities

• Provide high level administrative support to several firm leaders, working independently and proactively managing workloads and project timelines.
• Manage calendars, schedule appointments, and coordinate meetings for the executives, including coordination of meeting agenda and pre-meeting materials.
• Handle professionally sensitive and confidential business matters and assist with special projects.
• Coordinate travel arrangements, including transportation, lodging and itinerary planning and manage expense reports.
• Act as a liaison between the executives and other departments, clients and external stakeholders.
• Establish and maintain a rapport with internal clients and vendors.
• Assist with event coordination and management of team events including scheduling group meetings, sending out invitations, reserving locations, arranging for catering/food service, hotel accommodations and ground transportation.
• Work closely with other administrative assistants to complete all projects.
• Prepare expense reports, manage email and utilize critical thinking to solve problems.
• Welcome guests and clients (in-person or on the telephone) and answer or direct inquiries.
• Manage special projects as assigned by the executives.
• Collaborate frequently with the Executive Assistant to the firm’s COO.

Skills

Executive support

Calendar management

Travel coordination

Multitasking

Microsoft Office

ClickUp

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Aprio, a nationally ranked CPA and advisory firm, seeks an experienced executive assistant to support firm leaders in a hybrid work environment. The role includes calendar management, travel planning, and confidential project coordination in a fast-paced setting.

The ideal candidate brings 5+ years of executive support, a Bachelor's degree, and proficiency with Microsoft Office and ClickUp. Night shifts are possible with a first-month onsite ramp. Flexible scheduling is required.