Aprio PH - Executive Assistant

Lever, Inc.; Mabalacat; Hybrid; PHP 600,000 - 900,000; Full time

Benefits offered by this job

Wellness program

HMO coverage

Rewards program

Shuttle service

Free lunch

Learning classes

Discretionary time off

Salary increase (performance-based)

Incentive compensation

Hybrid setup

CPA & Certification Assistance

Job summary

Aprio, a nationally ranked CPA and advisory firm, seeks an experienced executive assistant to support firm leaders in a hybrid work environment. The role includes calendar management, travel planning, and confidential project coordination in a fast-paced setting.

The ideal candidate brings 5+ years of executive support, a Bachelor's degree, and proficiency with Microsoft Office and ClickUp. Night shifts are possible with a first-month onsite ramp. Flexible scheduling is required.

Qualifications

• Minimum of five years of executive level administrative support experience.
• Bachelor's degree from an accredited college/university or equivalent work experience.
• Proficient with Microsoft Office Suite applications, including Word, Excel, PowerPoint, and Outlook. Prefer experience with ClickUp.

Responsibilities

• Provide high level administrative support to several firm leaders, working independently and proactively managing workloads and project timelines.
• Manage calendars, schedule appointments, and coordinate meetings for the executives, including coordination of meeting agenda and pre-meeting materials.
• Handle professionally sensitive and confidential business matters and assist with special projects.
• Coordinate travel arrangements, including transportation, lodging and itinerary planning and manage expense reports.
• Act as a liaison between the executives and other departments, clients and external stakeholders.
• Establish and maintain a rapport with internal clients and vendors.
• Assist with event coordination and management of team events including scheduling group meetings, sending out invitations, reserving locations, arranging for catering/food service, hotel accommodations and ground transportation.
• Work closely with other administrative assistants to complete all projects.
• Prepare expense reports, manage email and utilize critical thinking to solve problems.
• Welcome guests and clients (in-person or on the telephone) and answer or direct inquiries.
• Manage special projects as assigned by the executives.
• Collaborate frequently with the Executive Assistant to the firm’s COO.

Skills

Executive support

Calendar management

Travel coordination

Multitasking

Microsoft Office

ClickUp

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 30 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.

Job Responsibilities:

• Provide high level administrative support to several firm leaders, working independently and proactively managing workloads and project timelines.
• Manage calendars, schedule appointments, and coordinate meetings for the executives, including coordination of meeting agenda and pre-meeting materials.
• Handle professionally sensitive and confidential business matters and assist with special projects.
• Coordinate travel arrangements, including transportation, lodging and itinerary planning and manage expense reports.
• Act as a liaison between the executives and other departments, clients and external stakeholders.
• Establish and maintain a rapport with internal clients and vendors.
• Assist with event coordination and management of team events including scheduling group meetings, sending out invitations, reserving locations, arranging for catering/food service, hotel accommodations and ground transportation.
• Work closely with other administrative assistants to complete all projects.
• Prepare expense reports, manage email and utilize critical thinking to solve problems.
• Welcome guests and clients (in-person or on the telephone) and answer or direct inquiries.
• Manage special projects as assigned by the executives.
• Collaborate frequently with the Executive Assistant to the firm’s COO.

Qualifications:

• Minimum of five years of executive level administrative support experience, preferably within a professional services firm.
• Bachelor's degree from an accredited college/university or equivalent work experience.
• Proficient with Microsoft Office Suite applications, including Word, Excel,PowerPoint,and Outlook. Prefer experience with ClickUp.
• Ability to work a flexible schedule and overtime as neededand to be in the Columbia office approximately 4 days per week.
• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Professional demeanor and strong interpersonal skills.
• Able to consistently demonstratehigh quality in work and relationships.
• Proactive and able to anticipate the needs of the executives.
• Ability to adapt to changing priorities.
• Ability to work independently and as part of a team.
• Ability to work in a fast-paced environment.
• Ability to maintain a high level of professionalism at all times.
• Amenable to a hybrid work arrangement (2 days onsite and 3 days WFH), with full-time onsite work required during the first 2 months.
• Amenable to working on a nightshift schedule (10pm - 7am PHT)

Perks/Benefits we offer for full-time team members:

• - Wellness program
• - HMO coverage
• - Rewards and Recognition program
• - Free shuttle service (provided by CDC | for onsite employees)
• - Free lunch meal (For onsite employees)
• - On-demand learning classes
• - Discretionary time off and Holidays
• - Performance-based salary increase
• - Discretionary incentive compensation based on client or individual performance- Hybrid set up to selected roles/location, terms and conditions may apply
• - CPA & Certification Assistance and Bonus Program

What's in it for you:

• - Working with an industry leader: Be part of a high-growth firm that is passionate for what's next.
• - A great team: Work with a high-energy, passionate, caring, and ambitious team of professionals in a collaborative culture.
• - Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.
• - Competitive compensation: You will be rewarded with competitive compensation.

EQUAL OPPORTUNITY EMPLOYER

Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.