Executive Assistant (Tarlac)

Intelegencia; Tarlac City; On-site; PHP 300,000 - 540,000; Full time

Job summary

Intelegencia is seeking an Executive Assistant to provide administrative and coordination support to an executive in the Philippines. The role requires meticulous organization, discretion handling confidential information, and the ability to juggle multiple priorities effectively.

You will manage the inbox, calendars, and travel arrangements while preparing expense reports and supporting day-to-day operations with proactive problem solving.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Management or related field.
• Prior experience as an Executive Assistant or Administrative Assistant is preferred.
• Strong organizational and time-management skills with excellent attention to detail.
• Good written and verbal communication skills.
• Proficient in Microsoft Office, Google Workspace and calendar management tools.
• Ability to handle confidential information with professionalism and discretion.
• Strong multitasking skills and the ability to manage changing priorities.
• Proactive, dependable, and willing to learn new tools and processes.

Responsibilities

• Manage and organize the executive’s inbox by monitoring, prioritizing, and responding to routine communications.
• Provide administrative support for personal and business-related requirements.
• Coordinate and maintain podcast schedules, including guest coordination, timelines, and related activities.
• Manage meetings and calendars, including scheduling, rescheduling, and coordinating attendees.
• Arrange flights, hotels, car rentals, and other travel requirements.
• Prepare and organize expense reports and supporting documentation.
• Assist with day-to-day administrative tasks and follow-ups to ensure timely completion.
• Maintain organized records and proactively track appointments, deadlines, and action items.
• Provide additional administrative and coordination support as required.

Skills

Organizational skills

Time-management

Attention to detail

Communication skills

MS Office

Google Workspace

Calendar management

Confidential information handling

Multitasking

Proactive mindset

Education

Bachelor’s degree in Business Administration, Communications, Management, or a related field

Tools

Microsoft Office

Google Workspace

Job description

We are looking for a highly organized and dependable Executive Assistant to provide administrative and coordination support to an executive. The ideal candidate is detail-oriented, proactive, and capable of managing multiple priorities while handling confidential information with professionalism and discretion.

Key Responsibilities

• Manage and organize the executive’s inbox by monitoring, prioritizing, and responding to routine communications.
• Provide administrative support for personal and business-related requirements.
• Coordinate and maintain podcast schedules, including guest coordination, timelines, and related activities.
• Manage meetings and calendars, including scheduling, rescheduling, and coordinating attendees.
• Arrange flights, hotels, car rentals, and other travel requirements.
• Prepare and organize expense reports and supporting documentation.
• Assist with day-to-day administrative tasks and follow-ups to ensure timely completion.
• Maintain organized records and proactively track appointments, deadlines, and action items.
• Provide additional administrative and coordination support as required.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Management, or a related field.
• Prior experience as an Executive Assistant, Administrative Assistant, or in a similar support role is preferred.
• Strong organizational and time-management skills with excellent attention to detail.
• Good written and verbal communication skills.
• Proficient in Microsoft Office, Google Workspace, and calendar management tools.
• Ability to handle confidential information with professionalism and discretion.
• Strong multitasking skills and the ability to manage changing priorities effectively.
• Proactive, dependable, and willing to learn new tools and processes.