Executive Assistant - Otis

Autohub Group of Companies; Metro Manila; On-site; PHP 360,000 - 600,000; Full time

Job summary

Autohub Group of Companies seeks an organized Executive Assistant to provide high-level administrative support to the management team. You will manage calendars, coordinate meetings, and prepare reports and presentations with discretion and professionalism.

Ideal candidates have 2+ years in similar roles, excellent communication, and strong MS Office skills. The role requires a 6-day workweek in Bonifacio Global City, Taguig, in a fast-paced automotive environment.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• With proven experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• At least two (2) years of relevant experience.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other office applications.
• Highly detail-oriented, proactive, and dependable.
• Able to handle confidential information professionally.
• Willing to work in a fast-paced automotive environment.
• Willing to work on a 6 day workweek schedule.
• Willing to work at Bonifacio Global City, Taguig.

Responsibilities

• Manage and maintain the executive's calendar, appointments, and schedules.
• Coordinate meetings, appointments, and business activities.
• Prepare reports, presentations, correspondence, and other documents.
• Handle emails, calls, and other business communications.
• Coordinate with internal departments, clients, suppliers, and other stakeholders.
• Assist in monitoring and following up on important tasks, deadlines, and commitments.
• Prepare meeting agendas, minutes, and follow-up action items.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist with travel arrangements, events, and other executive-related activities.
• Perform other administrative tasks and duties as assigned.

Skills

Organizational skills

Time management

Written and verbal communication

Discretion

Adaptability

Willingness to work six days

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

Be our Executive Assistant for OMODA JAECOO. We are looking for a highly organized, detail-oriented, and professional Executive Assistant to provide administrative and executive support to our management team.

Job Responsibilities

• Manage and maintain the executive's calendar, appointments, and schedules.
• Coordinate meetings, appointments, and business activities.
• Prepare reports, presentations, correspondence, and other documents.
• Handle emails, calls, and other business communications.
• Coordinate with internal departments, clients, suppliers, and other stakeholders.
• Assist in monitoring and following up on important tasks, deadlines, and commitments.
• Prepare meeting agendas, minutes, and follow-up action items.
• Handle confidential and sensitive information with professionalism and discretion.
• Assist with travel arrangements, events, and other executive-related activities.
• Perform other administrative tasks and duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• With proven experience as an Executive Assistant, Personal Assistant, Administrative Assistant , or similar role.
• At least two (2) years of relevant experience
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other office applications.
• Highly detail-oriented, proactive, and dependable.
• Able to handle confidential information professionally.
• Willing to work in a fast-paced automotive environment
• Willing to work on a 6 day workweek schedule
• Willing to work at Bonifacio Global City, Taguig