Executive Assistant / Operations Manager

Tavor Perry; Canlaon; On-site; PHP 400,000 - 560,000; Full time

Job summary

Tavor Perry is seeking an Online Business Manager in Canlaon, Philippines to serve as the operational right hand for a growing coaching business. You will build onboarding systems, manage projects from idea to execution, and coordinate a small support team with a consultative, tech-savvy approach.

Key responsibilities include client onboarding, calendar management, payments tracking, and process optimization. This role offers ownership and room to scale with growth, supporting a founder directly.

Qualifications

• Proven experience as an Online Business Manager or similar supporting coaches or service-based businesses.
• Strong end-to-end client onboarding experience and process building.
• Independent, consultative problem-solver who can drive projects to completion.
• Experience managing calendars, workflows, and client communications.
• Comfort with payments tracking and accurate CRM records.
• Tech-savvy with ability to learn new platforms quickly and apply AI tools.
• Excellent written and verbal English communication.

Responsibilities

• Build and run client onboarding processes for group coaching programs, including contracts and forms.
• Manage calendars, Zoom links, and session scheduling; sync with founder's calendar.
• Track client payments, flag late payments, and follow up on balances.
• Project manage concurrent initiatives; translate ideas into plans and deliverables.
• Review and migrate systems to cleaner, more manageable setups.
• Maintain lead databases, email lists, and CRM records.
• Support development of lead magnets and marketing assets.
• Delegate tasks and act as central point of contact and quality checkpoint.
• Coordinate long-term product and content projects with clear scope and sequencing.
• Identify opportunities to introduce AI tools and automation to reduce manual work.

Skills

Online Business Manager

Operations Manager

Project Management

Client Onboarding

Calendars & Scheduling

Payments & CRM

Tech Savvy

AI Tools

English Communication

Independent Worker

Tools

GoHighLevel

Showit

Kit

MailChimp

ScoreApp

Typeform

Asana

Job description

Job Summary:
We're eager to welcome a proactive and highly organized Online Business Manager to become the operational right hand of a growing coaching business. This role centers on building and running client onboarding systems, managing projects from idea to execution, and coordinating a small support team. The ideal candidate is tech-savvy, consultative in their approach, and able to take a vision and turn it into structured, repeatable processes.

Key Responsibilities:

• Build and manage the full client onboarding process for group coaching programs, including contracts, onboarding forms, welcome sequences, and process documentation

• Manage calendars, Zoom links, and session scheduling for group programs and sync them to the founder's calendar

• Track client payments, flag missed payments, and follow up on outstanding balances

• Project manage multiple concurrent initiatives, translating high-level ideas into structured plans, timelines, and deliverables

• Review, simplify, and where appropriate migrate existing systems and funnels into a cleaner, more manageable setup

• Maintain lead databases, email lists, and CRM records

• Support the build and optimization of lead magnets and related marketing assets

• Delegate tasks to other team members, acting as the central point of contact and quality checkpoint

• Coordinate longer-term product and content projects, keeping scope, sequencing, and progress clear

• Identify opportunities to introduce AI tools and automation to reduce manual work

Mandatory Skills:

• Proven experience as an Online Business Manager, Operations Manager, or Project Manager supporting a coach, consultant, or service-based business

• Strong experience building and running client onboarding processes end to end

• Confident project management skills with the ability to take an idea and independently drive it to completion

• A consultative working style — proposes and confirms before building, rather than acting unilaterally

• Experience managing calendars, scheduling systems, and client communication workflows

• Comfortable tracking payments and maintaining accurate client records

• Genuinely tech-savvy with the ability to learn and evaluate new platforms quickly

• Working knowledge of AI tools and a clear interest in applying them to business operations

• Excellent written and verbal English communication skills

• Reliable, detail-oriented, and able to work independently with minimal supervision

Preferred Skills:

• Experience working directly with coaches, particularly in group coaching or membership program environments

• Familiarity with GoHighLevel, Showit, Kit, MailChimp, ScoreApp, Typeform, or Asana

• Experience coordinating or managing other virtual team members

• Exposure to software or SaaS product development from a coordination or project management perspective

• Ability to manage multiple projects simultaneously and prioritize effectively

Why Join Us:

This is an opportunity to step into a true right-hand role with real ownership and visible impact from day one. You will help shape systems from the ground up in a business with an ambitious growth vision, including new programs and product development. If you enjoy bringing structure to big ideas and working closely with a founder who values initiative, this role offers significant room to grow.