Executive Assistant & Office Operations Leader

BUGLEROCK CAPITAL PTE. LTD.; Santo Niño 1st; On-site; PHP 446,000 - 781,000; Full time

Job summary

BugleRock Capital Pte. Ltd. is seeking an experienced Executive Assistant/Office Manager to run day‑to‑day administrative operations and provide calendar and travel support to leadership.

The role requires strong English communication, discretion, and a proactive approach in a fast‑paced financial services team. Based in a lean office environment, you will handle vendor relations, onboarding, and coordination of meetings while ensuring smooth operations and confidential handling of sensitive

Qualifications

• 3–6 years in an EA/office management role, ideally in financial services.
• Excellent written and verbal English; discretion with confidential material.
• Proficient in MS Office/Google Workspace, calendar and travel tools.
• Highly organized, proactive, comfortable in a small-team, fast-paced setup.

Responsibilities

• Manage CEO/leadership calendars, travel, and meeting logistics
• Office administration: vendor management, facilities, supplies, courier and mail
• Coordinate board meetings, IC meetings, and client meetings (scheduling, rooms, materials)
• Handle correspondence, filing, and document management
• Support onboarding of new hires (equipment, access, induction logistics)
• Liaise with building management, IT vendors, and external service providers
• Basic expense tracking and invoice processing support for Finance

Skills

Office management

Calendar management

Executive support

Vendor coordination

Tools

MS Office

Google Workspace

Job description

BugleRock Capital Pte. Ltd. is seeking an experienced Executive Assistant/Office Manager to run day‑to‑day administrative operations and provide calendar and travel support to leadership.

The role requires strong English communication, discretion, and a proactive approach in a fast‑paced financial services team. Based in a lean office environment, you will handle vendor relations, onboarding, and coordination of meetings while ensuring smooth operations and confidential handling of sensitive