Executive Assistant & Office Manager

Human Nature (Gandang Kalikasan, Inc.); Laguna; Hybrid; PHP 700,000 - 900,000; Full time

Benefits offered by this job

Flexible Working Arrangements

Shortened work hours during lean meses

Community Outreach Programs

Competitive Compensation and Benefits

Product Discounts

Newborn Baby Gift at 10,000

Healthy and Encouraging Work Enviro n.

Job summary

Human Nature is seeking an organized Executive Assistant & Office Manager to support three founders and oversee daily Paseo de Sta. Rosa operations.

The role combines executive support with office management, safety oversight, and HR coordination in a fast-paced environment. You will manage calendars, coordinate projects, supervise facilities, and liaise with vendors while ensuring compliance and a secure, efficient workplace.

Qualifications

• College degree preferred; demonstrated experience in a similar capacity carries equal or greater weight.
• At least 5 years of experience in executive/office management or related roles with verifiable references.
• Experience supporting senior executives or C-level leaders.

Responsibilities

• Provide executive and administrative support to the Chairman, President, and Creative Director.
• Assist in coordinating projects, tracking deliverables, and following up on action items.
• Research, canvass, and cost out office equipment, materials, and services (e.g., staff events, gifts).
• Track and manage company filings and regulatory deadlines to ensure timely compliance.
• Manage calendars, schedules, travel arrangements for the founders; route and prioritize correspondence.
• Coordinate meetings and prepare materials; record meeting minutes.
• Oversee daily office operations, facilities, and vendor relations.
• Support HR and onboarding activities and maintain staff records.

Skills

Executive support experience

English proficiency

Organizational skills

Project coordination

Interpersonal skills

Stakeholder management

Initiative

Discretion

Education

College degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Human Nature is the country's leading brand of genuinely natural personal care, home care, and cosmetic products. We are an enterprise with a heart - Love for the Philippines. Love for the poor. Love for the environment. Every individual in our company plays an important role in building a sustainable, world-class enterprise that brings us closer to our advocacy goals and sets an example in the industry as a business model of integrity and self-sacrificing service for the Filipino.

About the Role

Human Nature is looking for a highly organized, proactive, and dependable Executive Assistant & Office Manager to provide executive, administrative, and personal support to our three founders while overseeing the day-to-day operations of our Paseo de Sta. Rosa office. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and has a strong sense of ownership, initiative, and service.

Beyond executive support, you will help create a safe, organized, and efficient workplace by managing office operations, coordinating projects, supporting HR initiatives, and serving as the office's designated Safety Officer.

Key Responsibilities

Executive & Project Management Support

• Provide executive and administrative support to the Chairman, President, and Creative Director.
• Assist in coordinating projects, tracking deliverables, and following up on action items.
• Research, canvass, and cost out office equipment, materials, and services (e.g., staff events, consolidated supplier gifts).
• Track and manage company filings and regulatory deadlines - e.g., Intellectual Property registrations, Business Permit renewals - ensuring timely compliance
• Manage calendars, schedules, appointments, and travel arrangements for the founders.
• Route and prioritize transmittals and executive correspondence for the 3 founders.
• Coordinate internal and external meetings, ensuring all logistical requirements are in place.
• Prepare meeting materials, screen documents, enhance presentations when needed, and record meeting minutes.

Office & Facilities Management

• Oversee the daily operations of the Paseo de Sta. Rosa office.
• Ensure office facilities, equipment, and supplies are well-maintained and readily available.
• Plan and optimize office layout and seating arrangements to support business needs and team growth.
• Coordinate with and negotiate with vendors and service providers for office maintenance, repairs, cleaning, and utilities.
• Prepare, monitor, and manage the office operations budget, ensuring cost-effective solutions for office needs and supplies.
• Partner with the IT team to ensure office equipment and technology resources remain operational.

Workplace Safety & Compliance

• Serve as the designated Safety Officer for the office.
• Implement workplace safety programs and ensure compliance with company and regulatory standards.
• Coordinate regular safety inspections, drills, and related activities.

HR & Administrative Support

• Support general HR and administrative activities, including employee communication and company announcements.
• Maintain an updated company directory and employee records.
• Assist in employee onboarding, interviews, orientations, and the implementation of HR and safety initiatives.

Qualifications

• College degree preferred; demonstrated experience in a similar capacity carries equal or greater weight.
• At least 5 years of experience as an Executive Assistant, Office Manager, Executive Coordinator, or in a similar role, with verifiable references.
• Experience supporting senior executives or C-level leaders.
• Excellent verbal and written communication skills in English.
• Experience working with expatriates or multicultural teams is required.
• Strong organizational, planning, and project coordination skills.
• Demonstrates initiative and the ability to anticipate executive and operational needs.
• Strong problem-solving and decision-making abilities.
• Highly reliable, discreet, and able to handle confidential information with professionalism.
• Team-oriented with excellent interpersonal and stakeholder management skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Google Workspace.
• Experience with volunteer work or NGO work is a plus.
• Strong alignment with the company's advocacy and mission.

What Human Nature Can Offer You:

• Flexible Working Arrangements*
• Shortened work hours by 7 hours during lean months
• Community Outreach Programs
• Competitive Compensation and Benefits (Performance Incentive, 13th Month Pay, HMO & Life Insurance Coverage)*
• Product Discounts
• Newborn Baby Gift at 10,000
• Healthy and Encouraging Work Environment