Executive Assistant (Must Reside in Makati) Hybrid

Lewis Personnel Management; Makati; Hybrid; PHP 335,000 - 558,000; Full time

Job summary

Lewis Personnel Management seeks a Senior Executive Assistant and Junior Executive Support to provide high-level executive and administrative support to the Principal of an established architectural firm. The role balances strategic calendar management with confidential document handling, coordinating across departments and external partners.

The ideal candidate will be highly organized, discreet, and proactive, able to manage multiple priorities in a hybrid Makati environment and bring

Qualifications

• Bachelor's Degree in Business Administration, Management, Communications, Office Administration, or a related field.
• At least 3-5 years of experience as an Executive Assistant, Senior Executive Assistant, Executive Secretary, or Office Manager.
• Strong organizational, communication, coordination, and problem-solving skills.
• Able to manage multiple priorities, work independently, and exercise sound judgment.
• Highly professional, resourceful, discreet, and detail-oriented.
• Comfortable coordinating with multiple departments and external stakeholders.

Responsibilities

• Manage the Principal's calendar, appointments, meetings, travel arrangements, and daily priorities.
• Handle executive correspondence, emails, calls, and stakeholder communications.
• Prepare reports, presentations, meeting minutes, and executive documentation.
• Coordinate projects, deadlines, action items, and deliverables across departments.
• Liaise with clients, contractors, consultants, suppliers, brokers, and other external stakeholders.
• Organize meetings, events, site visits, and business-related activities.
• Maintain confidential records, contracts, trackers, and administrative documents.
• Utilize digital tools to streamline workflows, monitor tasks, and support business operations.
• Proactively identify operational concerns and ensure timely follow-through on important matters.

Skills

Strong organizational skills

Excellent communication

Coordination skills

Problem-solving

Discretion

Independent worker

Education

Bachelor's Degree in Business Administration / Management / Communications / Office Administration

3-5 years EA/Executive support experience

Tools

Google Workspace

Microsoft Office

Smartsheet

Cloud-based document management systems

AI productivity tools (ChatGPT, Gemini, Claude)

Job description

SENIOR EXECUTIVE ASSISTANT and EXECUTIVE SECRETARY

Architectural Firm | Must reside in Makati City (or near Rockwell)

JOB DETAILS:

• Position: Full-Time

• Work Arrangement: Hybrid

• Schedule: Monday-Friday, 8:00 AM–6:00 PM

• Work Location: Makati City

• Compensation: 30,000 to 50,000+ (50,000 Above for Senior EA)

We are looking for an experienced, highly organized, and proactive Senior Executive Assistant AND Junior Executive Support to provide high-level executive and administrative support to the Principal of an established architectural firm.

This role is ideal for a seasoned Executive Assistant who can confidently manage executive priorities, coordinate business operations, handle sensitive information, and serve as a trusted point of contact for internal and external stakeholders (knowledge in Property Management or Achitectural Firm is preferred).

KEY RESPONSIBILITIES:

• Manage the Principal's calendar, appointments, meetings, travel arrangements, and daily priorities.

• Handle executive correspondence, emails, calls, and stakeholder communications.

• Prepare reports, presentations, meeting minutes, and executive documentation.

• Coordinate projects, deadlines, action items, and deliverables across departments.

• Liaise with clients, contractors, consultants, suppliers, brokers, and other external stakeholders.

• Organize meetings, events, site visits, and business-related activities.

• Maintain confidential records, contracts, trackers, and administrative documents.

• Utilize digital tools to streamline workflows, monitor tasks, and support business operations.

• Proactively identify operational concerns and ensure timely follow-through on important matters.

QUALIFICATIONS:

• Bachelor's Degree in Business Administration, Management, Communications, Office Administration, or a related field.

• At least 3-5 years of experience as an Executive Assistant, Senior Executive Assistant, Executive Secretary, or Office Manager.

• Strong organizational, communication, coordination, and problem-solving skills.

• Able to manage multiple priorities, work independently, and exercise sound judgment.

• Highly professional, resourceful, discreet, and detail-oriented.

• Comfortable coordinating with multiple departments and external stakeholders.

TECHNICAL SKILLS:

• Google Workspace

• Microsoft Office

• Smartsheet

• Cloud-based document management systems

• AI productivity tools such as ChatGPT, Gemini, or Claude

IMPORTANT APPLICATION REQUIREMENTS:

• Applicants must currently reside in Makati City.