Executive Assistant

The Click; Makati; On-site; PHP 550,000 - 750,000; Full time

Job summary

The Click in Makati is seeking an Executive Assistant to be the right hand to two senior leaders. This onsite role will keep calendars, communications, and travel running smoothly so leadership can focus on growing the business.

You will manage complex schedules, screen emails, prepare briefs and reports, take notes, coordinate with department heads and external stakeholders, and support special projects and events with discretion and professionalism.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field.
• 3+ years supporting C-suite or senior leaders as EA/PA/Admin.
• Excellent written and spoken English with professional business communication.

Responsibilities

• Manage complex calendars, meetings, and travel.
• Screen and prioritize emails and requests; handle what you can.
• Prepare agendas, briefing materials, reports, and presentations.

Skills

Calendar management

Email & communications

Travel planning

Meeting notes & action items

Stakeholder coordination

Confidentiality & discretion

Education

Bachelor's degree in Business Administration / Communications or related field

Tools

Google Workspace

Microsoft Office

Job description

We’re looking for a sharp, proactive Executive Assistant to work directly with our company executives. You’ll be the right hand to two senior leaders, keeping their priorities, calendars, and communications running smoothly so they can focus on growing the business. This is an onsite role in our Makati office, with full visibility into how the company is run.

What You’ll Do

• - Manage complex calendars, meetings, and travel
• - Screen and prioritize emails, calls, and requests, and handle what you can on your own
• - Prepare meeting agenda, briefing materials, reports, and presentations
• - Take meeting notes, track action items, and follow up until they’re closed
• - Coordinate with department heads, clients, partners, and external stakeholders on the executives’ behalf
• - Organize leadership meetings, offsites, and company events
• - Handle expense reports, reimbursements, and other administrative and confidential matters
• - Support special projects and cross-functional initiatives
• - Keep executive files, documents, and internal processes organized

What We’re Looking For:

• - Bachelor’s degree in Business Administration, Communications, or a related field
• - 3+ years of experience as an Executive Assistant, Personal Assistant, or Admin Support to C-suite or senior leaders
• - Excellent written and spoken English, with polished business communication skills
• - Strong organizational and time-management skills, and comfortable juggling competing priorities
• - Sound judgment and complete discretion with confidential information
• - Proficient in Google Workspace and/or Microsoft Office, and comfortable with management tools
• - Proactive, resourceful, and able to anticipate needs before being asked