Executive Assistant - Logistics/Fleet/Motorpool Operations

Aickman and Greene; Las Piñas; On-site; PHP 446,400 - 613,800; Full time

Job summary

A logistics company based in the Philippines is seeking an experienced Executive Assistant to provide high-level administrative support to senior management. The role involves overseeing logistics and motorpool operations, calendar management, and handling confidential information. The ideal candidate should have a background in logistics or fleet management, exceptional organizational skills, and the ability to work independently. Military experience is an advantage but not a requirement. This is a full-time position located in Las Piñas.

Qualifications

• Proven experience as an Executive Assistant or similar role preferred.
• Military experience is an advantage but not required.
• High level of professionalism and discretion.

Responsibilities

• Provide direct administrative support to executives.
• Oversee vehicle and fleet utilization and maintenance scheduling.
• Assist in incident reporting and security documentation.

Skills

Organizational skills

Communication abilities

Attention to detail

Multitasking

Education

Background in Logistics or related field

Tools

Basic office applications

Job description

Executive Assistant - Logistics/Fleet/Motorpool Operations

Aickman and Greene

Job Description

Job Summary: The Executive Assistant – Logistics & Motorpool Operations provides high-level administrative and operational support to senior management while overseeing logistics and motorpool-related functions. This role requires strong organizational skills, discretion, and operational discipline, with a background in logistics, motorpool, or related fields. A military background is an advantage but not required.

Key Responsibilities:

• Provide direct administrative support to executives, including calendar management, assist in strategic planning, meeting coordination, and travel arrangements
• Prepare correspondence, reports, presentations, and briefing materials for management
• Handle confidential and sensitive information with professionalism and discretion
• Act as a liaison between executives, internal departments, and external partners
• Monitor follow-ups, deadlines, and action items to ensure timely completion
• Support executive-level planning, scheduling, and decision-making processes
• Support the implementation and monitoring of administrative security affairs policies and procedures
• Liaise with security personnel, service providers, and management on security-related matters

Logistics & Motorpool Operations:

• Oversee vehicle and fleet utilization, availability, and maintenance scheduling
• Coordinate transport and logistics requirements to support company operations
• Maintain accurate records of vehicle usage, fuel consumption, repairs, and inventory
• Ensure compliance with safety standards, company policies, and operational procedures
• Coordinate with drivers, mechanics, vendors, and logistics partners to resolve issues
• Assist in planning and implementing improvements to logistics and fleet operations

Administrative Security Functions

• Support the implementation and monitoring of administrative security affairs policies and procedures
• Coordinate access control records, visitor logs, ID issuance, and security documentation
• Assist in incident reporting, investigations, and follow-up actions
• Liaise with security personnel, service providers, and management on security-related matters

Qualifications and Requirements:

• Background in Logistics, Motorpool/Fleet Management, or related field. Military experience is an advantage but not required.
• Proven experience as an Executive Assistant, Administrative Officer, or similar role preferred.
• Strong organizational, multitasking, and time-management skills.
• Excellent communication and coordination abilities.
• High level of professionalism, discretion, and attention to detail.
• Proficient in basic office applications and reporting tools.

Preferred Skills:

• Experience supporting senior executives or management teams.
• Familiarity with fleet management or logistics systems.
• Ability to work independently and handle multiple priorities.

Working Location

Current latitude and longitude 14.447771627908981, 120.98606563002232