Executive Assistant II (Hospital Authority Academy)

Hospital Authority - Kowloon Central Cluster; General Santos; On-site; PHP 1,791,000 - 2,177,000; Full time

Job summary

Hospital Authority Academy is recruiting an Executive Assistant II. You will support managers in facility management, procurement, training, and preparing management reports, plus coordinating functions and meetings.

The ideal candidate has experience in training administration or facility management, strong MS Office skills, and fluent English and Chinese. Good communication and organization abilities are essential. Application deadline: 12 October 2026.

Qualifications

• Passes in 5 subjects in the Hong Kong Certificate of Education Examination, including English Language and Chinese Language; OR
• 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:

Responsibilities

• Provide administrative and clerical support to managers related to facility management, procurement, and training;
• Assist in coordinating and organising functions, meetings, programmes and activities;
• Assist in preparation of management reports and statistical analysis;
• File and retrieve documents, compile statistics and returns;
• Handle enquiries from relevant parties and draft correspondences;
• Manage core operations across database administration and management;
• Perform any other duties as assigned by supervisors.

Skills

MS Office

English & Chinese

Communication

Interpersonal

Organization

Education

HKCEE 5 subjects incl English & Chinese

HKDSE English/Chinese Level 2

Experience in training admin

Experience in facility management

Tools

Canva

Adobe Photoshop

Job description

With effect from 1 April 2026, the Hong Kong East Cluster (HKEC) and Hong Kong West Cluster (HKWC) have been integrated to form the Hong Kong Island Cluster (HKIC). For enquiries, please contact relevant HR in-charge of the corresponding job vacancy.

Job Description - Executive Assistant II (Hospital Authority Academy) (HO2609026)

REF. NO.

HO2609026

Department / Cluster: Hospital Authority Academy, Human Resources Division, HA Head Office

Pay: HK$20,159 to HK$24,503 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

The post-holder will assist managers and supervisors in one or more of the following day-to-day administration functions and operations of the Hospital Authority Academy (HAA), and training initiatives in line with the direction of the HAA and the Hospital Authority:

Key Responsibilities

• Provide administrative and clerical support to managers and supervisors related to facility management, procurement, and training;
• Assist in coordinating and organising functions, meetings, programmes and activities;
• Assist in preparation of management reports and statistical analysis;
• File and retrieve documents, compile statistics and returns;
• Handle enquiries from relevant parties and draft correspondences;
• Manage core operations across database administration and management; and
• Perform any other duties as assigned by supervisors.

Qualifications

• Passes in 5 subjects in the Hong Kong Certificate of Education Examination, including English Language (Syllabus B) and Chinese Language; OR
• 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:

• Level 2 in English Language and Chinese Language; and
• Level 2 in New Senior Secondary subjects/ "Attained" in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects.

• Relevant experience in training administration and/ or facility management.
• Proficient with Microsoft Office Suite, including Word, Excel and PowerPoint, and Chinese word processing, and design and video editing software like Canva, Adobe Photoshop, etc.
• Responsible, self-motivated, creative, highly flexible and detailed-oriented, and able to work independently with minimal supervision.
• Good command of English and Chinese.
• Good communication, interpersonal and organization skills.

Application deadline: 12 October 2026.

For enquiries, please telephone [phone].

Job:

Supervisory, Clerical and General (Including EA rank)