Executive Assistant for Adventure Motorcycle Events

Athyna; Philippines; On-site; PHP 738,000 - 1,107,000; Full time

Job summary

Athyna is recruiting for an Australian adventure events company. The Executive Assistant will report to Australia and play a hands-on role coordinating an upcoming event while keeping operations running smoothly in the Philippines.

You will manage administrative tasks across event planning, permits, and supplier logistics; source products, track orders, maintain compliance, and oversee the online store and data records as the business grows.

Qualifications

• Excellent written and spoken English.
• Exceptional attention to detail.
• Analytical with strong data and spreadsheets.
• Highly organized and capable of creating structure from scratch.
• Proficient with Google Workspace and Excel/Google Sheets.
• Proactive and able to manage multiple priorities.

Responsibilities

• Support the founder and team as an Executive Assistant, starting with hands-on coordination of an upcoming event.
• Coordinate administrative tasks across event planning, permits, and supplier logistics.
• Source products, compare supplier quotes, and help track purchase orders and deliveries.
• Prepare permit, licence, and compliance applications, and keep documentation up to date.
• Help manage the online store: products, pricing, inventory, and customer order enquiries.
• Organize spreadsheets, business data, and customer records.
• Take on broader admin, operations, and process improvement work as the business grows.

Skills

Excellent English

Attention to detail

Analytical with data/spreadsheets

Highly organized

Google Workspace

Excel / Google Sheets

Proactive multitasking

Tools

Google Workspace

Microsoft Excel / Google Sheets

Job description

Athyna is recruiting for an Australian adventure events company. The Executive Assistant will report to Australia and play a hands-on role coordinating an upcoming event while keeping operations running smoothly in the Philippines.

You will manage administrative tasks across event planning, permits, and supplier logistics; source products, track orders, maintain compliance, and oversee the online store and data records as the business grows.