Administrative Assistant

Athyna; Philippines; On-site; PHP 738,000 - 1,107,000; Full time

Job summary

Athyna is recruiting for an Australian adventure events company. The Executive Assistant will report to Australia and play a hands-on role coordinating an upcoming event while keeping operations running smoothly in the Philippines.

You will manage administrative tasks across event planning, permits, and supplier logistics; source products, track orders, maintain compliance, and oversee the online store and data records as the business grows.

Qualifications

• Excellent written and spoken English.
• Exceptional attention to detail.
• Analytical with strong data and spreadsheets.
• Highly organized and capable of creating structure from scratch.
• Proficient with Google Workspace and Excel/Google Sheets.
• Proactive and able to manage multiple priorities.

Responsibilities

• Support the founder and team as an Executive Assistant, starting with hands-on coordination of an upcoming event.
• Coordinate administrative tasks across event planning, permits, and supplier logistics.
• Source products, compare supplier quotes, and help track purchase orders and deliveries.
• Prepare permit, licence, and compliance applications, and keep documentation up to date.
• Help manage the online store: products, pricing, inventory, and customer order enquiries.
• Organize spreadsheets, business data, and customer records.
• Take on broader admin, operations, and process improvement work as the business grows.

Skills

Excellent English

Attention to detail

Analytical with data/spreadsheets

Highly organized

Google Workspace

Excel / Google Sheets

Proactive multitasking

Tools

Google Workspace

Microsoft Excel / Google Sheets

Job description

Hey there! We're looking for an Executive Assistant for an Australian adventure events company that creates large-scale motorcycle rallies, tours and experiences focused on delivering unforgettable experiences to a growing community of riders. If you are highly organized, proactive with Google Workspace and Excel/Google Sheets, keep reading!

Salary in USD

Philippines — Reporting to Australia, AEST

About our client

You will be working for our client, an adventure events company that is Australian focused on organizing large-scale motorcycle rallies, tours and experiences. They run a small, hands-on team and are building a tight-knit community of riders across the country.

About Athyna

Athyna is a Global Talent Platform, helping align world-class talent with the best employment opportunities across the globe.

We believe in the future of work. That's why we are a 100% globally distributed team across 5 continents. We believe in people, and we value freedom, integrity, quality, and sustainability.

We're proudly carbon neutral as an organization. We're very keen on social impact - we truly care about everyone on our team, and we want to make the world a better place for all of us.

In your day-to-day, you will

• Support the founder and team as an Executive Assistant, starting with hands-on coordination of an upcoming event
• Coordinate administrative tasks across event planning, permits, and supplier logistics
• Source products, compare supplier quotes, and help track purchase orders and deliveries
• Prepare permit, licence, and compliance applications, and keep documentation up to date
• Help manage the online store: products, pricing, inventory, and customer order enquiries
• Organize spreadsheets, business data, and customer records
• Take on broader admin, operations, and process improvement work as the business grows

Skills you have

• Excellent written and spoken English
• Exceptional attention to detail
• Analytical, with strong skills in data and spreadsheets
• Highly organized and comfortable creating structure from scratch
• Confident using Google Workspace and Microsoft Excel or Google Sheets
• Proactive, resourceful, and comfortable managing multiple priorities

Skills that will make you stand out

• Experience in event administration, coordination, or operations
• Background in procurement, purchasing, compliance, or logistics
• Comfortable using AI tools such as ChatGPT
• Interest in motorcycles or the motorcycling community