Executive Assistant (Event Management)

enablesGROUP; Metro Manila; On-site; PHP 469,000 - 848,000; Full time

Benefits offered by this job

Health and life insurance

20 leave credits

Career advancement

Laptop provided

Office Pasig location

Profit-sharing after 5 years

In-house learning & development

Job summary

enablesGROUP is seeking an organized Executive Assistant (Event Management) to directly support multiple Directors, coordinate key business activities, events, client visits, and day-to-day administrative tasks.

The role suits someone comfortable with senior leaders and international clients, adept at handling multiple priorities from planning through execution, travel arrangements, venues, and post-event follow-ups.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, Hospitality, or related field.
• 2-3+ years in EA, Executive Coordinator, or events role.
• Experience supporting C-suite or senior leadership preferred.
• Experience with Australian/US clients is a plus.
• Strong English communication and MS Office/Google Workspace skills.

Responsibilities

• Provide administrative and coordination support to multiple Directors.
• Manage schedules, meetings, appointments, and executive requirements.
• Prepare meeting materials, presentations, and reports.
• Coordinate follow-ups, actions, and deadlines.
• Plan and coordinate company events, leadership activities, client events.
• Coordinate travel arrangements and logistics for Directors and visitors.
• Liaise with external partners for client visits.

Skills

Executive support

Event coordination

Travel arrangements

Stakeholder management

Education

Bachelor’s degree in Business Administration, Management, Communications, Hospitality, or related field

Job description

Join the enablesGROUP – Where Talent Meets Opportunity!

Why Join enablesGROUP?

Since 2016, enablesGROUP has been on a mission: to deliver high-quality operations and outsourcing services to every client, big or small.

Fast forward to 2026, we’ve grown our global footprint to serve 100+ clients and expanded into 4 key industries. At enablesGROUP, you’re not just joining a company – you’re joining a community that values growth, learning, and success. Check us out at www.enablesgroup.com.

At enablesGROUP, you’re not just joining a company – you’re joining a community that values growth, learning, and success.

We have market leading engagement scores and invest heavily in your Learning and Development, with a specific focus on enhancing your ability to leverage AI in your daily tasks.

Our Perks & Benefits include:

• Comprehensive health and life insurance starting Day 1, covering 2 eligible dependents.

• 20 leave credits for vacation, emergencies, and sick days.

• Endless opportunities for career advancement with annual performance reviews and salary increases.

• Company-provided laptop to set you up for success.

• Convenient office location in Pasig, at the heart of Manila, accessible to all.

• Loyalty rewards: Employees celebrating 5 years could receive a profit-sharing scheme.

• In-house learning & development programs with access to the latest in AI and technology.

Job Title: Executive Assistant (Event Management)

Location: Ortigas, Pasig, PH

Work Schedule: Monday to Friday, Onsite

JOB DETAILS:

We are looking for a highly organised, proactive, and personable Executive Assistant to provide direct support to multiple Directors and help coordinate key business activities, events, client visits, and administrative requirements.

This role is ideal for someone who enjoys working in a fast-paced environment, is comfortable dealing with senior leaders and international clients, and can confidently manage multiple priorities from planning through execution.

The Role

As the Executive Assistant to the Directors, you will provide high-level administrative and coordination support across the leadership team. You will play an important role in ensuring that internal events, client visits, meetings, travel arrangements, and day-to-day executive requirements are well planned and professionally executed.

You will also have the opportunity to take ownership of special projects and other business initiatives as required.

KEY RESPONSIBILITIES

Executive & Administrative Support

• Provide administrative and coordination support to multiple Directors.

• Manage schedules, meetings, appointments, and other executive requirements.

• Prepare meeting materials, presentations, reports, correspondence, and other documents if needed.

• Coordinate follow-ups, action items, and deadlines on behalf of the Directors.

• Handle confidential and sensitive information with discretion and professionalism.

• Assist with general office and executive administration as required.

Event Management

• Plan and coordinate company events, leadership activities, client events, celebrations, and corporate functions.

• Coordinate venues, suppliers, catering, entertainment, transportation, invitations, and event requirements.

• Manage event timelines, budgets, logistics, and supplier coordination.

• Be hands-on during events to ensure smooth execution from set-up through completion.

• Support post-event reconciliation, documentation, and feedback.

Client Visit & Hospitality Management

• Coordinate visits of Australian and international clients to the Philippines.

• Arrange airport transfers, hotel accommodations, transportation, meeting rooms, meals, and client activities.

• Prepare detailed client visit itineraries and ensure all logistics are confirmed in advance.

• Coordinate with internal teams to ensure clients receive a professional and seamless experience.

• Liaise confidently with Australian clients, suppliers, hotels, transport providers, and other external partners.

Logistics & Coordination

• Coordinate travel and accommodation arrangements for Directors, clients, and visitors.

• Manage bookings, schedules, transportation, meeting venues, and other logistical requirements.

• Maintain organised records of bookings, suppliers, quotations, invoices, and event-related documents.

• Anticipate potential issues and proactively put contingency plans in place.

Special Projects & General Support

• Assist the Directors with ad hoc projects and business initiatives.

• Take ownership of assigned projects and drive them through to completion.

• Conduct research, prepare presentations, coordinate suppliers, and gather information as required.

• Support internal communications and other company-wide initiatives.

• Be flexible and willing to take on responsibilities outside the traditional EA scope when business priorities require it.

QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree in Business Administration, Management, Communications, Hospitality, or a related field is preferred.

• 2-3+ years of experience in an Executive Assistant, Executive Coordinator, Office Manager, Events, or similar role.

• Previous experience supporting C-suite executives, Directors, or senior leadership is highly preferred.

• Experience working with Australian / US clients or businesses is an advantage.

• Experience in a BPO, corporate services, hospitality, events, or professional services environment is preferred.

• Strong experience in event coordination, travel arrangements, logistics, and stakeholder management.

• Excellent written and verbal English communication skills.

• Strong proficiency in Microsoft Office / Google Workspace and other productivity tools.