Executive Assistant, Engineering & Project Control

D2B; Philippines; On-site; PHP 781,000 - 949,000; Full time

Job summary

At D2B in the Philippines, we seek an Executive Assistant (Engineering/Project Control) to help tighten project discipline, documentation and delivery control. This high‑influence role coordinates across Sales, Engineering, Workshop and Exec, turning complexity into a reliable operating rhythm.

The successful candidate will manage engineering-gate processes, maintain structured records, track actions and ensure visible commitments, while supporting multiple departments and adapting as priority

Qualifications

• Exceptional attention to detail and systems thinking.
• Experience in project coordination or project controls with schedules and status reporting.
• Clear written communication and ability to follow up across levels.

Responsibilities

• Create and maintain engineering-gate processes, checklists and sign-offs.
• Consolidate information from multiple platforms into a structured project record.
• Develop project documentation, updates, reports and sign-off records with traceability.
• Capture decisions from meetings, assign owners and deadlines, and follow up.
• Coordinate Sales-to-Engineering handover and cross-department communication.
• Support active project management: confirm scope, gather requirements, track changes, keep Gantt charts current.
• Maintain portfolio view of engineering work; produce workload and capacity reports.
• Provide flexible day-to-day support across departments while protecting project controls.

Skills

Project coordination

Documentation control

Gantt charts

Stakeholder communication

Cross-functional collaboration

Tools

MYOB Acumatica

Job description

At D2B in the Philippines, we seek an Executive Assistant (Engineering/Project Control) to help tighten project discipline, documentation and delivery control. This high‑influence role coordinates across Sales, Engineering, Workshop and Exec, turning complexity into a reliable operating rhythm.

The successful candidate will manage engineering-gate processes, maintain structured records, track actions and ensure visible commitments, while supporting multiple departments and adapting as priority