Executive Assistant - CEO

Wing Assistant; Philippines; On-site; PHP 480,000 - 720,000; Full time

Job summary

Wing Assistant is seeking an Executive Assistant to serve as the strategic right hand to the CEO. This role goes beyond traditional admin work, handling calendars, travel, and driving operational efficiency in a fast-paced environment.

You will analyze data, build reports, identify gaps, and bring proactive solutions to leadership. Expect cross-functional collaboration and high discretion with confidential information.

Qualifications

• Proven experience as an Executive Assistant, Chief Of Staff, Business Operations Manager, or Strategic Coordinator in fast-moving environments.
• Strong analytical thinking; translate data into actionable insights and decisions.
• Proactive and autonomous; can operate without constant guidance.
• High adaptability and composure in fast-changing, high-pressure settings.
• Comfort with financial statements, budgets, and basic business finance concepts.
• Ability to work across time zones and with asynchronous schedules.
• Proficient with Claude, Notion, Slack, Google Workspace, Excel/Sheets, and project management platforms.

Responsibilities

• Executive Operations & Gatekeeping for the CEO.
• Manage internal and external communications with tact and judgment.

Skills

Executive support

Analytical thinking

Proactivity

Chaos tolerance

Financial literacy

Time zone agility

Tech proficiency

Tools

Claude

Notion

Slack

Google Workspace

Excel/Google Sheets

Project management tools

Job description

About The Role

We are looking for a high-leverage

About The Role

We are looking for a high-leverage Executive Assistant to act as a strategic right hand to our CEO. This is not a typical administrative position. Beyond handling calendar management and travel coordination in a fast-paced, chaotic environment, you will play an active role in driving operational efficiency.
We need a clear-thinking, proactive problem solver who can jump right in without needing hand-holding. You will analyze data, build reports, identify operational gaps, and bring solutions to the table before issues arise.

Key Responsibilities

• Executive Operations & Gatekeeping
• Act as the primary point of contact and buffer for the CEO, managing internal and external communications with tact and judgment.
• Maintain complete situational awareness of the CEO’s priorities, deadlines, and ongoing projects.
• Manage complex, fluid calendars across multiple time zones, adjusting dynamically to continuous travel schedule changes.
• Handle seamless international travel arrangements, itineraries, and logistics.
• Data Analysis & Business Intelligence
• Gather data across departments to create clear, actionable executive reports, dashboards, and presentations.
• Continuously audit workflows and metrics to identify gaps, inefficiencies, and areas for process improvement.
• Conduct research and synthesize complex information into quick, digestible briefs for decision-making.
• Financial & Administrative Support
• Assist with financial tracking, expense management, budget auditing, and financial reporting.
• Monitor key financial indicators and track cross-departmental deliverables to ensure projects remain on budget and on schedule.
• Handle confidential business and financial information with high discretion.

Requirements & Qualifications

• Turnkey Capability: Proven experience as an Executive Assistant, Chief Of Staff, Business Operations Manager, or Strategic Coordinator. You can drop into a fast-moving environment on Day 1 without requiring extensive training.
• High IQ & Analytical Thinking: Exceptional logic and problem-solving ability. You don't just report data; you understand what the numbers mean and recommend action.
• Proactive & Autonomous: You anticipate needs before they are voiced and actively look for ways to lighten the CEO's operational load.
• Chaos Tolerance: High adaptability, mental resilience, and composure in fast-changing, high-pressure environments.
• Financial Literacy: Comfort with numbers, spreadsheets, financial statements, and basic business finance principles.
• Time Zone Agility: Willingness and technical setup to work asynchronously and align with the CEO’s shifting global schedule.
• Tech Savvy: Advanced proficiency in modern workspace tools (e.g., Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, project management platforms).

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.